Administrative Officer

Your tasks

GVS Thailand is looking for an organized and proactive Administrative Officer to support daily office operations, financial administration, reporting, order documentation and product or sample deliveries. This is a hands-on role suitable for an early-career candidate who is comfortable working with documents, figures and Excel. A strong financial foundation is important, but extensive senior-level experience is not required. We welcome candidates who are ready to learn and grow with the business.

Requirements

1. Administration and Reporting Prepare, review, file and maintain physical and digital documents. Enter and update company data and maintain organized filing systems. Prepare financial, sales and administrative reports using Excel. Support management with schedules, meetings, presentations and general administrative tasks
2. Orders and Deliveries Prepare documents for customer orders and sample shipments. Pick and pack products or samples accurately. Arrange and track deliveries through Thailand Post or courier services. Maintain complete records of dispatched products and samples.
3. Office, HR and Coordination Coordinate with customers, suppliers, distributors and internal departments. Purchase and control office supplies, equipment and company assets. Coordinate office maintenance and external service providers. Maintain employee records, leave documents and basic HR documentation. Perform other duties assigned by management.
4. Financial Administration Prepare payment requests, reimbursements, receipts, invoices and expense records. Issue tax invoices and sales-related documents accurately and on time. Coordinate with the Accounting Department and external service providers. Assist with budget tracking, expense monitoring and financial reporting.
5. Bachelor’s degree in Accounting, Finance, Business Administration or a related field.
6. Relevant experience in administration, accounting support or office coordination is an advantage; candidates with internship experience or strong relevant academic backgrounds are also welcome
7. Comfortable working with figures and proficient in Microsoft Excel, including formulas, filters, tables and reporting.
8. Good knowledge of Microsoft Word and PowerPoint. Good Thai communication, writing and typing skills. Practical working-level English.
9. Experience with tax invoices, order documentation or logistics coordination is an advantage.
10. Key Competencies Accurate, detail-oriented and well organized. Responsible, reliable and able to maintain confidentiality. Able to prioritize tasks and meet deadlines.
11. Strong communication and coordination skills. Proactive, flexible and comfortable working independently. Positive service mindset and ability to work effectively with different teams.