executive assistant

About the company

Company Overview Brazeau Foundation is a Housing Management Body dedicated to providing safe, affordable, and sustainable housing for seniors, individuals, and families within the communities we serve. We are committed to delivering compassionate, responsible, and high-quality housing services while working collaboratively with municipalities, government agencies, community organizations, businesses, and other stakeholders.

As our organization continues to grow and develop new housing initiatives, we are seeking a motivated and resourceful professional to join our team.

Your tasks

Position Overview Brazeau Foundation is seeking a highly organized, proactive, and versatile Executive Assistant ? Strategic Initiatives to provide direct support to senior leadership and assist with the Foundation's administrative, financial, operational, and strategic activities.

This position extends beyond traditional administrative duties and requires an individual who can assist with financial reporting, grant applications, funding opportunities, strategic initiatives, communications, and stakeholder engagement.

Key Responsibilities

• Strong Financial and business skills: Strong understanding of budgets, financial statements, payroll, receivables and payables, cost/benefit considerations and long-term financial sustainability and planning.
• Grant and funding development: Assist researching funding programs, understanding eligibility and funding criteria, developing applications and supporting documents, fund stacking.
• Marketing and communication: Assist in developing marketing strategies, newsletters, social media, websites, applications and forms, public information materials, presentations and reports.
• Community and stakeholder relations: Assist in the continuation of enhancing relationships with municipalities, business, community organizations and other potential partners.
• Strategic development: Assist in researching, developing feasible solutions, identifying partners and funding opportunities, and developing a path towards implementation.
• Sponsorship and partnership development: identifying opportunities for corporate and community partnerships, assist in developing sponsorship proposals and finding mutually beneficial relationships.
• Public engagement: assist in developing surveys and consultation opportunities, gathering community feedback and compiling the data into useful reports to help shape projects and future decisions.
• Provide confidential administrative and executive support to senior leadership.
• Assist with meetings, correspondence, reports, presentations, and follow-up items.
• Assist with Board materials, governance documentation, and organizational reporting.
• Maintain organized physical and electronic records and handle confidential information with discretion.

Requirements

Qualifications

• Minimum 5 years experience and certification in executive assistance, or Finance and Business administration.
• Strong organizational skills with the ability to manage multiple responsibilities and competing deadlines.

• Excellent written and verbal communication skills, including professional correspondence, proofreading, and report preparation.
• Strong proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, Access and Teams.

• Familiarity with QuickBooks.
• Experience working with nonprofit budgets, financial information, spreadsheets, or basic bookkeeping.

• Experience with project coordination, strategic planning, sponsorship development, or community engagement.
• Strong research, analytical, and problem-

Other

This is a part-time position of 20 hours per week, offering an opportunity to contribute to meaningful projects that support housing and community development. The ideal candidate will possess strong administrative and business skills, financial understanding, excellent communication abilities, and a demonstrated capacity for research, problem-solving, and independent initiative.