Billing & Shipping Executive

• Coordinate daily shipment and delivery arrangements with customers, warehouse personnel, and freight forwarders to ensure accurate processing of overseas shipping documentation
• Prepare shipping documents, including delivery orders, packing lists, commercial invoices, courier service airwaybill and other relevant documentation.
• Arrange overseas shipments according to customer requirements.
• Monitor shipment and delivery schedules to ensure timely delivery.
• Track shipments and provide delivery updates to customers and relevant departments.
• Coordinate with warehouse personnel to ensure goods are properly prepared and dispatched.
• Prepare and issue customer invoices, credit notes, debit notes, and other billing documents accurately and on time.
• Verify sales orders, delivery orders, purchase orders, and supporting documents before processing invoices.
• Maintain proper filing and records of all billing transactions.
• Ensure compliance with company billing procedures and financial controls.
• Process weekly customer consignment billings in accordance with consignment orders.
• Maintain and update customer master data and business partner records.
• Liaise with external auditors by providing invoices and supporting documentation during audit exercises.
• Perform any other duties and ad hoc assignments as assigned by the Finance Manager.

Requirements

• Diploma or Degree in Business Administration,Accounting, Logistics, Supply Chain Management, or a related discipline.
• Minimum 2–3 years of relevant experience in billing, invoicing, shipping, or logistics administration.
• Knowledge of invoicing procedures and shipping documentation.
• Hands-on experience with SAP is preferred.
• Proficient in Microsoft Office applications, particularly Excel.
• Ability to multitask, prioritize workloads, and meet deadlines.
• Able to work independently and as part of a team.