Admin Assistant
Job Description We are seeking a warm, highly organized, and proactive Admin Assistant to ensure the seamless daily running of our office and front-desk operations. In this role, you will be the main point of contact for internal and external enquiries, while providing comprehensive administrative, logistical, and operational support across various departments.
- Front Desk & Guest Experience
Warm Visitor Reception: Act as the first point of contact handling phone, email, and walk-in requests from staff, clients, and guests with a clear, helpful, and professional approach.
Mail & Logistics Coordination: Oversee the incoming/outgoing flow of physical mail, courier deliveries, official packages, and sensitive documentation, making sure items reach the right hands fast.
Facility Readiness: Keep the reception counter, main lobby, pantry, and shared meeting rooms well-stocked, hygienic, and ready for daily operational use.
- Daily Administrative & Office Support
Records & Data Management: Maintain structured physical and digital filing systems, execute basic data entry, and update routine tracking logs accurately.
Supplies & Inventory Control: Keep a close eye on office stationery and pantry stocks placing timely replenishment orders so the office never runs out of essentials.
HR & People Operations Support: Assist with onboarding paperwork, routine HR administration, and tracking staff activity records as needed.
Event & Meeting Logistics: Coordinate venue setups, catering arrangements, and logistical preparation for internal meetings, staff gatherings, and organizational activities.
Leadership & Ad-Hoc Assistance: Step in to assist middle and senior management with time-sensitive administrative tasks or ad-hoc operational requests to keep the office running without friction. Educational Background: GCE 'O' Level certificate or an equivalent qualification. Work Experience: Around 3 years of hands-on experience in front-office support, general administration, or receptionist roles.
Tech & Digital Competencies: Office Tools: Functional proficiency in Microsoft Office (creating documents in Word, simple formatting/tables in Excel, and viewing/editing slides in PowerPoint).
Web & Email: Comfortable using Gmail , web browsers (Chrome, Edge), and cloud-based file management.
Communication & Language: Clear oral and written English skills to liaise easily with colleagues, management, and external visitors.
Personal Attributes: Excellent time management, a sharp eye for detail, and a dependable, service-oriented mindset.