Office Administration : Manage physical and digital filing systems, handle incoming/outgoing mail, and maintain office equipment.
Calendar Management : Schedule appointments, coordinate meetings, and arrange travel itineraries for management.
Communication & Reception : Answer phone calls, respond to emails, and greet clients or visitors with a professional demeanor.
Supplies & Inventory : Monitor office supply levels, anticipate needed supplies, and place orders efficiently.
Documentation : Draft memos, prepare presentation slides, and accurately record minutes during meetings.
Job Requirements (Skills & Qualifications)
Education : High school diploma or equivalent required; an Associate’s or Bachelor’s degree in Business Administration or a related field is preferred.
Software Proficiency : Advanced knowledge of MS Office Suite (Word, Excel, PowerPoint) and collaboration tools (e.g., Google Workspace, Zoom, Slack).
Core Competencies : Exceptional organizational skills, strong time management, and the ability to multitask in a fast-paced environment.
Communication Skills : Excellent verbal and written communication skills with a high level of discretion for confidential information.
Experience : Proven experience as an administrative assistant, virtual assistant, or office clerk (typically 1–3 years).
