Document Controller

The role

This is an exciting opportunity for an experienced graduate document controller to join our UAE business unit.

Our clients and projects

Designing the future. Transforming the world.

Wood is an integral part of operations in Iraq, and we are continuing to grow our footprint across the country. With a 90-year heritage, 10 major contracts and over 850 employees, we have the skills, expertise and asset knowledge to support clients to deliver energy security and decarbonisation ambitions.

Wood excels in supporting our clients to deliver complex upstream and midstream oil and gas projects in Iraq delivering maintenance, modifications and engineering solutions. We are committed to decarbonising existing assets, producing cleaner energy and developing a sustainable national workforce, ensuring the long-term growth of the region.

What we can offer

Meaningful and interesting projects delivered to high profile clients and complex projects in Iraq

Commitment to diversity and inclusion; we are an organisation actively committed to diversity and inclusion across our business with employee networks committed to giving all employees a voice

Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market

Commitment to continued professional development; development plans that are tailored to your individual needs and interests

Global connections: join experts around the world who are at the leading edge of our industry, shaping the standards of our profession

Medical insurance: ensures inpatient and outpatient medical care is available should you require treatment

Group life and personal accident insurance: the company provides life assurance cover

The employee share plan: gives you the opportunity to purchase Wood shares and receive a match from the company

Long service award: Wood values the commitment and loyalty of our people. Celebrating long service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years’ services of our employees at 5-year service milestones

Job purpose

The graduate document controller will support project teams by ensuring all project documents are accurately controlled, stored, distributed, and maintained in accordance with company and client procedures. Training will be provided.

Key objectives

Assist with the registration, filing, and distribution of project documents in line with company procedures

Maintain accurate records of incoming and outgoing documentation

Ensure documents are correctly version controlled and archived

Support the setup and maintenance of project document registers

Support communication between project teams, vendors, and clients regarding documentation

Assist in tracking document status and following up on outstanding submissions

Support meeting documentation, including distribution of minutes and action lists

Upload, manage, and retrieve documents from the electronic document management system (EDMS)

Ensure all documentation complies with project quality and audit requirements

Assist with audits by providing requested documentation and records

Learn document control best practices, project workflows, and system usage

Actively seek feedback and demonstrate continuous improvement

What makes you remarkable?

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world’s most critical challenges.

Expected

Bachelor’s degree or diploma in business administration, information management, engineering, IT or a related field

Fresh graduate or up to 1 year of experience (internship experience is an advantage)

Proficiency in MS Office (Word, Excel, Outlook)

Exposure to document management systems is an advantage but not required

What we offer

Entry level role designed for UAE national graduates

Structured training and on the job mentoring

Exposure to professional project and engineering environments

Clear career development path in document control and project administration

Supportive, inclusive, and professional work culture

Diversity statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.