PROCUREMENT EXECUTIVE

Job Description & Requirements

To provide general support to Marketing Department on overall local & export documentations and delivery arrangements.

• Attend to local & export sales enquiries
• Generate sales order, delivery orders and invoices
• Acknowledge customer PO, liaising with local & export customers for delivery of goods
• Processing phone sales order from local & export customers
• Coordinate with Production Manager for availability & delivery date
• To support and ensure all orders are fulfilled for customer at right quantities and right time
• Preparation of local & export delivery documentations
• Updating of sales order control record
• Waste scrap, disposal and collection arrangement
• Preparation of end month reports for local sales, export sales & outstanding orders
• Sending and follow up sample and colour folder to customers
• Handling customers’ complaint, and prepare complaint summary in monthly basis
• Preparing and checking of all shipping documentations to ensure that they are complete & comply with export rules and regulations
• Booking of cargo space & places insurance for shipments
• Liaising with customers, forwarders and transporter, etc to coordinate and ensure timely delivery, shipment and collection of goods
• Preparation of import & customs declaration for exports to overseas country
• Preparation of all banking documents for negotiation under letter of credit
• Other administrative roles for example filing, recording and etc as requested by the Marketing team