Accounts Payable Assistant

Are you an experienced Accounts Payable professional looking for your next opportunity? We are supporting a client in the search for a detail-oriented Accounts Payable Assistant to join their finance team in Stockton-on-Tees.

As part of a well-established and growing organisation, you'll play a key role in ensuring the smooth running of the purchase ledger function, maintaining strong supplier relationships, and supporting month-end finance activities.

Salary: £27,000 – £30,000

Hours: 8:00am – 5:00pm (30-minute lunch)

Weekly hours: 42.5

Holiday: 25 days + bank holidays

Pension: 4% employer contribution

Parking: Free on-site

Role Summary

Responsible for delivering accurate and timely accounts payable processes and meeting accounting deadlines in line with company procedures and controls.

Key Responsibilities

Accounts Mailbox

• Monitor the accounts inbox and process invoices accordingly.

Accounts Payable

• Process new supplier creation forms in line with approval procedures.
• Process InspHire invoices, checking against purchase orders and GRNs and resolving queries before posting.

• Ensure purchase invoices match purchase orders and goods received; raise queries where discrepancies arise.
• Process non-PO invoices in Sage, ensuring approval in line with the authority matrix.

• Act as primary contact for supplier queries regarding payments, discrepancies, and account information.
• Reconcile supplier statements and maintain effective supplier relationships.

• Ensure no “payment on account” balances remain on the aged creditor report.

Cashflow & Payments

• Process supplier payments and maintain accurate transaction records.
• Prepare payment runs in line with cashflow forecasts and approval procedures.

• Ensure pro-forma payment documentation is completed.

Expenses & Credit Cards

• Process employee expenses in line with company policy.
• Process company credit card statements, ensuring receipts are obtained and costs correctly coded.

Reporting & Month End

• Produce internal reports highlighting invoice processing issues and follow-up actions.
• Maintain accurate invoice filing and records.

• Prepare month-end accrual information.
• Meet month-end deadlines and escalate anomalies to the Management Accountant.

General

• Support the finance team with ad-hoc duties as required.
• Work efficiently to meet deadlines and adapt to changing priorities.

• Operate in line with company procedures and standards.

Quality, Health & Safety

• Comply with all company Health, Safety, Environmental and Quality policies.
• Report incidents, risks, or system issues in line with procedures.

• Support continuous improvement and environmentally responsible practices.

Person Specification

Essential

• Minimum 5 years’ experience in a similar accounts payable role.
• Strong knowledge of accounting system with strong Purchase Ledger experience.

• Proficient in Microsoft Office, particularly Excel.
• High attention to detail and accuracy.

• Ability to manage priorities and meet deadlines.
• Strong communication skills with internal and external stakeholders.

• Self-motivated with ability to work independently and as part of a team.

Desirable

• Sage Line 50 experience.
• InspHire system experience.