Assistant Operations Manager
Job Overview
We are looking for a responsible, organised and proactive Assistant Operations Manager to oversee daily renovation and carpentry operations.
The successful candidate will work closely with the Director initially, learning the company's procedures before progressively taking ownership of operational coordination, manpower deployment and project scheduling.
Key Responsibilities
1. Project & Site Coordination
- Coordinate ongoing residential and commercial renovation projects.
- Monitor project schedules, progress and deadlines.
- Arrange site inspections, measurements and work schedules.
- Follow up with contractors and subcontractors.
- Identify delays and resolve routine operational issues.
- Provide regular project updates to management.
2. Manpower & Worker Management
- Plan daily worker deployment and manpower allocation.
- Coordinate carpenters, installers and renovation workers.
- Monitor worker attendance, productivity and job completion.
- Communicate daily work instructions to site teams.
- Ensure workers have the necessary materials and equipment.
3. Carpentry Factory Coordination
- Coordinate production schedules with the in-house carpentry factory.
- Monitor manufacturing progress and installation deadlines.
- Arrange delivery and installation schedules.
- Coordinate material requirements and purchasing requests.
- Ensure completed carpentry work meets company quality standards.
4. Logistics & Procurement
- Arrange material deliveries and transportation.
- Coordinate with suppliers and subcontractors.
- Track outstanding material orders.
- Monitor material availability to prevent project delays.
5. Reporting & Management Support
- Prepare daily operational updates.
- Maintain project schedules and task trackers.
- Highlight urgent issues requiring Director approval.
- Recommend improvements to operational efficiency.
- Gradually assume responsibility for routine operational decisions.
Requirements
- Minimum 2–4 years of relevant experience preferred.
- Experience in interior renovation, construction, carpentry or related trades.
- Strong organisational and coordination skills.
- Ability to communicate with workers, suppliers and contractors.
- Independent, responsible and solution-oriented.
- Basic proficiency in Microsoft Excel and Google Sheets.
- Class 3 driving licence is a must
- Willingness to visit project sites and the factory.
Performance Expectations
First month: Understand company operations, workers, factory processes and ongoing projects.
Within 3 months: Independently coordinate routine worker deployment, project schedules and material deliveries.
Within 6 months: Manage most routine operational coordination with minimal Director involvement.
Reporting to: Director