Procurement Manager – Oil & Gas / Energy Projects

ABOUT THE ROLE

We are seeking a technically competent Procurement Manager to oversee several purchasing teams supporting an oil and gas / energy project.

Most purchase orders have already been placed. A small number of outstanding variation orders remain to be placed upon receipt and approval of the relevant Material Requisitions. The role comprises approximately 20% pre-order activities and 80% post-order activities, with emphasis on supplier management, expediting, logistics coordination, delivery performance and purchase order close-out.

POST-ORDER MANAGEMENT – APPROXIMATELY 80%

• Manage existing purchase orders from supplier acknowledgement through manufacturing, inspection, shipment, delivery and final close-out.
• Monitor supplier progress against contractual milestones and project schedules; identify delivery risks and implement recovery plans.
• Lead expediting and follow up on outstanding materials, equipment, vendor documents and delivery commitments.
• Coordinate with engineering, quality, inspection, construction and project teams to resolve technical queries, documentation delays and supply issues.
• Coordinate suppliers, freight forwarders and site teams to ensure timely delivery to Jurong Port and designated project locations.
• Ensure shipping documents, packing lists, material certificates, inspection releases and vendor documentation are complete.
• Manage purchase order amendments and variations, assessing impacts on scope, cost and delivery schedules.
• Resolve shortages, damaged deliveries, non-conformances, supplier claims and warranty matters with relevant stakeholders.
• Coordinate invoice discrepancies and payment milestones with Finance.
• Maintain reports on outstanding orders, delivery forecasts, critical materials, variations and supplier performance.

PRE-ORDER MANAGEMENT – APPROXIMATELY 20%

• Follow up on pending Material Requisitions and confirm specifications, quantities, required delivery dates and approvals.
• Manage sourcing and quotation requests for remaining requirements and variation orders.
• Coordinate technical evaluations with engineering and conduct commercial evaluations.
• Negotiate pricing, delivery schedules, payment terms and commercial conditions.
• Prepare and issue approved purchase orders, variation orders and amendments within project procedures and approval limits.

TEAM LEADERSHIP

• Lead and coordinate several project purchasing teams, allocating workloads, setting priorities and monitoring performance.
• Act as the procurement escalation point for suppliers and internal stakeholders.
• Ensure compliance with company procurement policies, project requirements and contractual obligations.
• Attend project coordination meetings and site visits when required.

REQUIREMENTS

• Diploma or degree in Engineering, Procurement, Supply Chain Management or a related discipline, with a strong technical background.
• 5–10 years of relevant procurement experience in oil and gas, energy, petrochemical or engineering, procurement and construction projects.
• Proven experience leading purchasing teams and managing project procurement.
• Strong post-order management, purchase order administration, supplier coordination and variation management experience.
• Ability to understand technical specifications, engineering drawings, material requirements and vendor documentation.
• Logistics and expediting experience is strongly preferred.
• Good understanding of commercial terms, delivery obligations, shipping documentation and Incoterms.
• Strong negotiation, problem-solving, communication and stakeholder management skills.
• Proficiency in procurement or ERP systems and Microsoft Excel.

WORK ARRANGEMENTS

• Office location: 31 International Business Park, Jurong East, Singapore 609921.
• Working hours: 44 hours per week.
• Employment term: One-year contract, renewable annually.
• Transport provided for work-related visits to Jurong Port when required.