Temporary Admin Assistant

RAK Academy

RAK Academy is a family of highly regarded international schools that provide both British and International Baccalaureate curriculum pathways. Our vision is to develop ‘Learning Excellence with a Community Heart’ . By ensuring excellent leadership at all levels throughout our schools we aim to provide our students with a world class education, which is also based on an ethos of sustainability.

The role

To provide administrative and coordination support for the Alumni Project, ensuring accurate data management, effective communication with alumni, and smooth execution of alumni-related activities and events.

Key responsibilities

Data management

Reach out to ex-students to rapidly and effectively expand the Alumni database

Gather key data on Alumni to enhance the Alumni organization

Collect, verify, and update alumni contact details and records into the alumni database

Ensure data accuracy, confidentiality, and compliance with school policies

Communication & engagement

Assist in preparing and sending email communications, newsletters, and invitations to alumni

Support the coordination of alumni events and activities

Respond to alumni queries in a timely and professional manner

Administration & coordination

Maintain project files, reports, and correspondence

Assist in preparing presentations, reports, and alumni updates for leadership

Provide logistical support for meetings, events, and workshops

Support and undertake research processes as directed to promote and grow the Alumni database

Interact directly with potential alumni to proactively grow the database

Manage the database effectively

Work in schools

Collaboration

Work closely with the EP Office to ensure project milestones are met

Liaise with internal stakeholders to gather information or approvals related to alumni initiatives

The candidate must have:

• Bachelor’s degree or other equivalent degree.
• Minimum 2 years’ experience in a similar role or data entry, reporting, or event coordination is an advantage.

This exciting role will be initially for 3 days a week for a 3-month period but may develop further as the project grows.

Please note:

Incomplete applications will not be considered.

RAK Academy reserves the right to make an appointment at any stage of the recruitment process.