Personal Assistant - Business Operations (English Speaker)

We are seeking a highly analytical, organized, and proactive Personal Assistant - Business Operations to support our executive leadership and streamline our operational workflow. In this role, you will act as a strategic right hand to executive management—combining strong technical/engineering problem-solving mindsets with high-level administrative, project management, and operational support.

If you have an engineering/technical background, thrive in structured environments, and possess exceptional English communication skills, we would love to hear from you!

Key Responsibilities

• Executive & Operational Support: Assist executive leadership in managing schedules, prioritizing operational tasks, and optimizing daily business workflows.
• Process & Data Analysis: Utilize structured analytical skills to evaluate operational processes, identify bottlenecks, track KPI performance, and propose data-driven solutions.
• Project Management & Tracking: Monitor cross-departmental projects, track milestones, prepare technical/business progress reports, and ensure timely execution.
• High-Level Communication: Draft, review, and manage professional business correspondence, operational SOPs, and technical presentations in fluent English.
• Meeting Facilitation: Prepare agendas, facilitate key internal/external meetings, record actionable minutes, and follow up rigorously on action items with department heads.
• Stakeholder Management: Act as the primary liaison between executive management, operational teams, and external stakeholders.

Requirements & Qualifications

• Educational Background: Bachelor’s Degree in Engineering (e.g., Industrial Engineering, Systems Engineering, Electrical, Mechanical, Computer Science, or related technical disciplines) is preferred.
• Language Skills: Fluency in Business English (spoken and written) is mandatory.
• Experience: Minimum 1–3 years of experience in Operations, Business Support, Project Management, Consulting, or as a Technical/Executive Assistant.
• Technical & Analytical Competencies:

Strong logical, analytical, and structured problem-solving skills (engineering mindset). High proficiency in Google Workspace / MS Office (especially Advanced Excel / Google Sheets for data handling).

• Core Skills:

Exceptional organizational and multi-tasking skills with high attention to detail. Strong interpersonal skills and the ability to work in a fast-paced environment. Discretion and confidentiality in handling executive business information.

Skills: Microsoft Office, Administration, Microsoft 365, Communication Skills, Scheduling, Organizational Skills, Microsoft Outlook, Secretarial Skills, Google Docs, Google Sheets