Legal Document Specialist (San Antonio, TX)

Location: San Antonio, TX. Full-time in office Schedule: Monday - Friday | 9:30 AM - 5:00 PM

Company Overview

We're Proof, a high growth company in the legal tech industry founded in 2017. Our best-in-class legal services platform is trusted by over 3,000 law firms across the U.S. and serves countless pro se parties. Our core offerings, Service of Process and E-Filing, are designed to make legal services more accessible, efficient, and transparent. We are on track to double our business again this year and are looking for dedicated, detail-oriented professionals to join our team as we continue to scale. If you are passionate about transforming the legal industry and believe in making legal services more affordable and accessible to all, we invite you to join our mission-driven team.

Position Overview

We are a busy and growing legal services company supporting law firms with process serving and document delivery. We are looking for a reliable and detail-oriented Legal Document/Intake Specialist to help keep daily operations running smoothly. This role is ideal for someone who enjoys organization, working with legal documents, and supporting a fast-paced office environment. You will work closely with our internal team to ensure that they are supported.

What You'll Do

Review and process legal documents for accuracy and completeness

Perform data entry to initiate, update, and close case files

Prepare, scan, image, and upload legal documents for law firm clients

Maintain organized digital records and case documentation

Communicate with law firms, customers, and contract process servers regarding case updates

Perform collection calls for past due balances when necessary

Provide professional and courteous customer service

Assist with general administrative and clerical duties to support office operations

What You'll Bring

High school diploma or GED required

2+ years of general office or administrative experience preferred

Comfortable using basic computer systems and office software

Familiarity with Microsoft Office (Word, Excel)

Strong typing and data entry accuracy

Ability to manage multiple tasks in a fast-paced environment

Strong organizational and time-management skills

Clear written and verbal communication skills

Professional demeanor when working with clients and legal professionals

Work Environment

This is an in-office position in a professional office setting. Employees in this role:

Work primarily at a computer workstation

Frequently use office equipment such as scanners, printers, and imaging systems

May occasionally move items weighing up to 10–25 pounds

Must be able to remain seated or stationary for extended periods while working on a computer

Must be located in the San Antonio metropolitan area with the ability to work from the office 5 days a week.

Compensation and Benefits

Full-time, hourly position

$17 per hour, plus overtime

Medical, dental, vision, disability insurance, and 401K available.

Flexible time off (paid planned and sick time, and paid holidays).

Equipment provided.

E-Verify

This company participates in E-Verify, for more information view the Participation and Right to Work Posters.