Executive Assistant

Optima Dermatology is a high-growth, provider-first dermatology group. We have 25 locations (and growing!) across New Hampshire, Maine, Massachusetts, Indiana and Ohio. Our headquarters is in Portsmouth, NH.

Position Details:

We are looking for an experienced Executive Assistant to perform a wide range of administrative, coordination, and research tasks in support of Optima's five-member executive team. This is a full-time position based in Portsmouth, NH.

Key Responsibilities:

Manage complex calendars and scheduling across five-member executive team

Coordinate, prepare, and organize leadership retreats

Make travel and accommodation arrangements

Manage expense and receipt classification for the executive team in Ramp

Assist with coordination and tracking of company events

Conduct recurring and ad hoc research projects to support market intelligence, competitive analysis, and business development

Input, maintenance, and reporting of contacts/records in the company’s CRM

Act as an office manager by keeping up with office supply inventory

Greet planned visitors/meeting attendees at the corporate HQ. Organize food and drink accommodations for the meeting, if applicable

Triage and respond to miscellaneous requests from key stakeholders

Qualifications:

3+ years as an Executive Assistant

Technologically savvy

Experience with Project Management systems, CRM (Salesforce), Asana, and other applications

Excellent MS Office skills (Outlook, Word, Excel, PowerPoint)

Excellent, highly professional written and verbal communication skills

Outstanding organizational and time management skills, with demonstrated ability to prioritize across multiple senior stakeholders

Proactive problem-solver who anticipates issues, follows through to closure, and operates with minimal supervision

Must be able to complete tasks with accuracy and attention to detail

Ability to effectively present information to senior management

Discretion and confidentiality

This role is based in Portsmouth, NH. Hybrid with majority in-office presence.