Assistant General Manager

Responsibilities & duties:

• Manage the General Manager's calendar, appointments, and meetings.
• Prioritize meeting requests and coordinate schedules with internal and external stakeholders.
• Screen phone calls, emails, and correspondence on behalf of the General Manager.
• Draft professional correspondence, presentations, reports, and official documents.
• Maintain complete confidentiality regarding sensitive business information.
• Coordinate communication between the General Manager and department heads.
• Ensure timely follow-up on pending tasks assigned by the General Manager.
• Maintain organized filing systems for both electronic and hard-copy documents.
• Monitor deadlines and remind the General Manager of upcoming commitments.
• Prepare daily, weekly, monthly, and annually management reports.
• Collect information from different departments as requested.
• Track project status and prepare progress reports.
• Coordinate and communicate with all departments on behalf of the General Manager regarding assigned tasks, projects, and operational matters.
• Request information, reports, updates, and supporting documents from department managers and employees as required by the General Manager.
• Coordinate executive projects and monitor deadlines across departments.

Represent the General Manager in routine administrative and coordination matters when

1. Education:

Bachelor’s degree in business administration or any Relevant Field.

1. Experience:

3 years of experience as an Executive Assistant, Personal Assistant, Office Manager, or Administrative Assistant supporting senior management. o very good in English o Computer proficiency (Microsoft Office, ERP systems, SAP). o Time management and multitasking o Data analysis and report writing o Communication with multidisciplinary teams