Administration Manager
- Office & Facilities Management
Oversee day-to-day office administration and operations
Manage office facilities, including buildings, common areas, equipment, dormitories, and open spaces (if applicable)
Liaise with landlords, property management companies, vendors, and service providers
Ensure office premises comply with safety, cleanliness, and regulatory standards
- Administrative Operations
Develop and implement administrative policies, procedures, and systems
Maintain proper documentation, filing systems, and company records
Handle procurement of office supplies and assets; monitor inventory
Manage contracts, service agreements, and renewals
- Management Support
Provide administrative and logistical support to senior management / directors
Coordinate meetings, schedules, and internal communications
Assist management in handling confidential and sensitive matters
- Staff & Resource Coordination
Supervise and guide administrative staff (if applicable)
Coordinate company accommodation, transportation, and staff facilities
Support onboarding and offboarding logistics in coordination with HR
- External Liaison & Communication
Act as the main point of contact for external parties (vendors, authorities, building management)
Handle correspondence with government agencies when required (e.g. MOM, town councils, service providers)
- Budget & Cost Control
Prepare and manage the administration budget
Monitor expenses and implement cost-control measures
Review vendor quotations and recommend cost-effective solutions
- Compliance & Risk Management
Ensure compliance with company policies and applicable regulations
Identify administrative risks and propose preventive measures
Support internal audits and management reviews when required