HR Admin

GMC is seeking a responsible, organised and detail-oriented HR Administrator to support the company's daily human resources and administrative operations. The successful candidate will be involved in recruitment, payroll administration, employee records management, foreign-worker matters and compliance with Singapore employment regulations.

Key Responsibilities

Human Resources & Recruitment

• Manage recruitment activities, including job advertisements, interview arrangements and onboarding.
• Prepare employment contracts, appointment letters, confirmation letters, warning letters and other HR correspondence.
• Maintain accurate employee records, personal files and HR databases.
• Handle employee onboarding, offboarding and exit clearance procedures.

Payroll & Leave Administration

• Prepare and process monthly payroll, including overtime, allowances, claims and authorised deductions.
• Handle CPF submissions and other applicable statutory payroll requirements.
• Monitor employee attendance, annual leave, medical leave and other leave entitlements.
• Maintain accurate payroll records and assist with payroll-related enquiries.

Work Pass & Foreign Worker Administration

• Handle Work Permit and S Pass applications, renewals, cancellations and related submissions through MOM portals.
• Coordinate foreign-worker medical examinations, insurance, work pass documentation and accommodation arrangements.
• Monitor work pass expiry dates, worker insurance and mandatory training requirements.
• Maintain proper foreign-worker records in accordance with MOM requirements.

HR Compliance & Employee Relations

• Assist in ensuring compliance with the Employment Act, MOM regulations and company HR policies.
• Support disciplinary procedures, employee enquiries and workplace-related HR matters.
• Maintain confidentiality of employees' personal and employment information.
• Assist in updating HR policies, procedures and employee documentation.

General Administration

• Provide administrative support to management and other departments.
• Maintain office documentation, filing systems and administrative records.
• Coordinate staff training, course registrations and certification renewals.
• Liaise with external agencies, service providers and relevant authorities.
• Perform other HR and administrative duties as assigned.

Job Requirements

• Minimum GCE O-Level, N-Level, Higher Nitec or Diploma in Human Resources, Business Administration or a related discipline.
• At least 1–2 years of relevant HR or administrative experience preferred.
• Familiarity with Singapore Employment Act, MOM regulations and CPF requirements.
• Experience handling Work Permit and S Pass matters will be an advantage.
• Proficient in Microsoft Office, especially Excel, Word and Outlook.
• Good organisational, communication and interpersonal skills.
• Ability to multitask, meet deadlines and work independently.
• Responsible, meticulous and able to handle confidential information professionally.

Interested applicants, do send your resume to hena@gmcmarblespecialist.com Only shortlisted applicants will be notified.