office administrator

Your tasks

Job Duties & Responsibilities:

• Oversee Office Operations: Coordinate administrative activities, reception, office supplies, and day-to-day operations across both Vancouver Island branch locations.
• Support Service & Parts Departments: Provide administrative support to service and parts teams to ensure smooth and efficient branch operations.
• _Maintain Safety & Compliance: _Help ensure branch facilities, equipment, and assets meet company safety requirements and applicable health regulations.
• _Coordinate & Communicate: _Serve as a key point of contact for office communications, coordinating activities and supporting the needs of branch employees and visitors.
• All other duties as assigned.

Requirements

If you?re an experienced Office Administrator, Administrative Assistant, Office Coordinator, or Service Administrator with strong organizational, communication, and customer service skills, we want you to join Falcon Equipment?s *Nanaimo Branch*! This is an opportunity to be part of a supportive, professional team while enjoying the perfect balance of meaningful work and a scenic, laid-back island lifestyle. Imagine starting your day with ocean views, ending it with forest trails, and working with a team that values collaboration, relationships, and getting the job done right.

Qualifications:

• High school diploma or equivalent required
• Prior experience in a heavy equipment environment (preferred)
• Prior experience in reception, office admin, or equivalent
• Exceptional customer service and troubleshooting skills
• Must be able to work in a fast paced environment with minimal supervision
• Computer literacy, including working skills of MS Office and Outlook
• Ability to work well under pressure and maintain a strong attention to detail
• Able to deal with people tactfully and professionally at all times
• Ability to analyze and interpret the needs of customers and offer appropriate options, solutions, and resolutions
• Strong work ethic and positive team attitude
• Weight handling of up to 60 lbs. required

• office admin: 3 years (preferred)

What we offer

Why join the Falcon family?!

• Extremely competitive salaries
• Amazing benefits packages
• Relocation packages
• Financial Health
• RRSP matching
• Flexibility
• Job Security
• Sustainable work
• Growth opportunities

About the Benefits:

• Competitive wage rates
• 100% prescription coverage and paramedical coverage
• 100% basic dental coverage
• Long-term disability (LTD)
• Paid sick days
• Paid vacation available in the first year of employment
• RRSP/DPSP plan with matching contribution by the company
• Premiums if you hold a current occupational first aid ticket
• Opportunities for training and development
• Non-unionized environment
• Apprenticeship program reimbursed by the companyFalcon Equipment is an equal opportunity employer.

Pay: $60,000.00-$73,000.00 per year

• Casual dress
• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care

Other

Job Types: Full-time, Permanent

Ability to commute/relocate

• Nanaimo, BC V9S 5X9: reliably commute or plan to relocate before starting work (required)

Work Location: In person