office coordinator
*Join Our Team and Build a Career *
Are you a detail-oriented and organized professional looking for an opportunity to make a real impact in a dynamic and supportive workplace? Carlson Construction, a trusted name in Alberta?s construction industry, is seeking a part time Office coordinator to join our growing team. With a legacy spanning over 97 years in business, we don?t just construct quality buildings ? we cultivate fulfilling careers.
*About Us *
At Carlson Construction, we pride ourselves on delivering exceptional construction management services. Collaboration, innovation, and excellence form the foundation of our company culture.
When you join Carlson Construction, you become part of a team that offers:
- Comprehensive Benefits: Extended health, dental, life and disability insurance, and vision care.
- Financial Security: RRSP matching to support your long-term goals.
- Career Growth: Training and education opportunities to help you thrive.
- Community Impact: Meaningful projects that make a difference in the communities we serve.
*What You?ll Do *
As part of our office team, you?ll be the backbone of our daily operations, supporting key office and operational functions, including:
- Maintain daily office administration and operations, ensuring an efficient, organized, professional, and safe workplace.
- Coordinate office requirements, including supplies, equipment, seating, mail, café/coffee services, consumables, and general workplace organization.
- Maintain office seating plans, staff sign-in/out records, and other administrative tracking systems.
- Coordinate incoming and outgoing mail and manage the daily operation and servicing of the mailing machine.
- Oversee general facility services, including janitorial, café/coffee, and workplace readiness requirements.
- Coordinate with internal departments and external stakeholders, including vendors, clients, service providers, and key business partners, to support organizational needs.
- Maintain current contact information for key third-party business partners and service providers.
- Prepare and communicate office-wide updates regarding closures, adjusted hours, seasonal schedules, and other operational changes.
- Administer office telecommunications and mobility services, including phones, extensions, cell phones, MiFis, iPads, and related equipment.
- Coordinate user onboarding and basic support for Vista ERP and other business systems.
- Maintain accurate records of technology users, devices, software licenses, subscriptions, renewals, and related services.
- Coordinate with external IT providers to resolve technical issues and maintain reliable technology systems.
- Manage software licenses, subscriptions, renewals, upgrades, repairs, and replacements to ensure appropriate access and cost-effective utilization.
- Identify and implement improvements to administrative and operational processes and workflows.
- Develop and maintain SOPs, procedures, and documentation for office, technology, telecommunications, security, equipment, and other recurring administrative functions.
- Maintain accurate records and tracking systems to support operational continuity, compliance, renewals, and succession planning.
- Support compliance with applicable regulatory and safety requirements, including audits and reviews as required.
- Manage key vendor relationships, contracts, and service agreements, including IT, telecommunications, janitorial, office supplies, equipment, and facility services.
- Monitor vendor performance, service levels, renewals, and requirements, and address issues or deficiencies as needed.
- Negotiate service arrangements and agreements to support cost-effectiveness, quality, and continuity of service.
- Plan and coordinate office events, meetings, training sessions, staff functions, and seasonal activities, including venues, catering, bookings, communications, and logistics.
- Coordinate annual staff events, including summer activities, the Kids C