Executive Assistant

About the company

*Contract: 9-month fixed term contract** We are currently recruiting for an experienced Executive Assistant to join an established and highly regarded organisation in Norwich.

Your tasks

This is a varied and senior support role working closely with the Executive Leadership Team. You will provide high-level administrative and organisational support to senior leaders, while also taking responsibility for Board and governance administration, stakeholder engagement, events and strategic projects.

Executive Support

• Provide proactive executive support to senior leaders, helping them manage priorities and focus on strategic objectives
• Manage complex and changing diaries, meetings and appointments
• Prepare meeting papers, briefings, presentations, reports and other documentation
• Coordinate communications with internal and external stakeholders
• Act as a key point of contact for staff and external contacts wishing to engage with senior leaders
• Monitor actions from meetings and ensure appropriate follow-up
• Arrange travel, accommodation, itineraries and associated logistics

Board & Governance

• Coordinate the administration of Board and Committee meetings
• Prepare, proofread and distribute Board papers and supporting documentation
• Attend meetings and accurately record minutes and actions
• Coordinate Board calendars, meeting schedules and key deadlines
• Support the Company Secretary with governance and compliance requirements
• Assist with Trustee/Board inductions and related activities
• Act as a key liaison between senior leaders, Board members and other stakeholders

Project & Organisational Support

• Support the coordination of strategic projects and organisational initiatives
• Monitor project timelines, actions and reporting requirements
• Prepare agendas, presentations, reports and project documentation
• Build strong working relationships with internal teams and external partners
• Handle confidential and sensitive information with a high level of discretion

Events & Stakeholder Engagement

• Coordinate internal and external events from planning through to delivery
• Arrange venues, catering, accommodation, travel and other event logistics
• Coordinate stakeholder, partner and VIP visits
• Prepare guest lists, schedules, briefings and supporting materials
• Act as a key point of contact for attendees, speakers and external partners
• Ensure actions and outcomes from events are followed up appropriately
• Support occasional evening and weekend events when required

Requirements

The successful candidate will be highly organised and proactive, with the ability to manage a varied workload, build strong relationships and remain calm when working to tight deadlines.

We are looking for an experienced Executive/Personal Assistant who is comfortable working at a senior level and managing a varied workload.

You will ideally have

• Excellent organisational and time-management skills
• Strong attention to detail and accuracy
• The ability to manage competing priorities and work to deadlines
• Confidence working independently and using initiative
• Experience handling confidential and sensitive information
• Strong Microsoft Office skills
• Excellent interpersonal skills and the ability to build effective relationships at all levels
• A flexible, proactive and positive approach to work

What we offer

• Flexible working
• Enhanced employer pension contributions
• Enhanced annual leave, increasing with length of service
• Employee Assistance Programme
• Subsidised wellbeing events and activities
• Discounts

How to apply

If you’re interested in applying or require more information, please contact Megan Reeve at Atkinson Moss. If you have an up-to-date CV please include it with your email.

Other

Please note: This is a varied role which may occasionally require evening or weekend support for meetings, events and stakeholder activity.