CEO Secretary/ Office Associate

OCX (Open Collectible Exchange)| Jakarta (Kebon Jeruk), WFO | Full-time |

OCX is building Southeast Asia's trust infrastructure for trading cards and collectibles: vault custody, authentication and a marketplace in one stack. We're expanding across Indonesia, Singapore and Malaysia.

This is a high-exposure role working directly with the CEO and founding team. You'll own the admin, coordination and research that keep the company moving, and you'll be trusted to think, decide and follow through without being chased.

What you'll own

• CEO calendar and correspondence: scheduling, meeting prep, follow-ups, closing loops without reminders
• Research and recommendations: comparing options (vendors, events, grants, logistics) and coming back with a clear recommendation, not just a list
• Corporate secretarial and admin: filings, documentation and company records across the Indonesia and Singapore entities
• Stakeholder coordination: investors, partners, VIP visitors and internal teams
• Events: logistics for CEO networking events and OCX community events

What we're looking for

• Fresh graduate or up to 2 years of experience, any discipline. A legal or business background is a plus.
• Thinks before acting: checks intent when it matters, makes sensible calls when it doesn't
• Extremely organised and detail-oriented. Nothing falls through the cracks.
• Strong written and spoken English and Bahasa Indonesia
• Hungry to learn and grow.
• Uses AI tools well: verifies facts, edits output, owns the result

Not a fit if you

• Need step-by-step instructions to complete a task
• Hand over AI-generated output without checking or improving it
• Wait to be told before following up
• Present options without a recommendation

What success looks like in 90 days

• The founders spend less time on admin and coordination, not more
• Every task assigned is tracked and closed, with progress updates sent before anyone asks
• Research comes back verified, sourced and with a recommendation

Skills: Administration, Organizational Skills, Secretarial Skills, Microsoft Office, Google Docs, Communication Skills, Microsoft 365, Scheduling, Microsoft Outlook, Google Sheets