HUMAN RESOURCE OFFICER

Spacious Planners Pte Ltd is an established interior design company in Singapore with over 30 years of experience in the industry. We specialize in providing interior design and renovation solutions, delivering quality workmanship and personalized services to our clients.

We Are Looking For

We are looking for an experienced, independent and hands-on HR Executive to manage the company's full spectrum of HR functions, including payroll, recruitment, employee relations and HR administration.

The ideal candidate should be bilingual in English and Chinese, with good written and spoken communication skills to communicate effectively with our Chinese-speaking colleagues and employees.

You should be comfortable with multitasking, handling administrative duties and managing employees from different backgrounds and personalities, particularly within a dynamic interior design and sales environment.

If you are organized, meticulous, adaptable and able to work independently in a fast-paced working environment, we welcome you to join our team!

Job Responsibilities

1. HR Operations & Employee Administration

• Manage the full spectrum of HR functions, including employee records, staff movement, confirmation, promotion, transfer, resignation and termination.
• Prepare employment contracts, appointment letters, confirmation letters, variation letters and other HR-related documentation.
• Maintain and update employee personal particulars, leave records, attendance and other HR databases.
• Handle employee enquiries and provide guidance on HR policies, procedures and employment matters.
• Coordinate employee onboarding, orientation and offboarding processes, including exit interviews.
• Review and maintain HR policies, procedures and employee handbook to ensure compliance with company requirements.

2. Payroll & Compensation Administration

• Manage the full payroll cycle, ensuring timely and accurate monthly salary processing.
• Handle payroll matters including basic salary, overtime, allowances, deductions, commissions, incentives and other salary adjustments.
• Administer CPF contributions, IRAS tax clearance (IR21), annual income tax reporting (IR8A/AIS) and other statutory submissions.
• Ensure accurate calculation of annual leave, medical leave, unpaid leave, public holiday pay and other employee entitlements.
• Prepare payroll reports and maintain proper payroll documentation and records.
• Ensure payroll practices comply with the Employment Act, CPF Act and relevant statutory requirements.

3. Recruitment & Talent Acquisition

• Work closely with Directors to understand manpower requirements and recruitment needs.
• Prepare and publish job advertisements through relevant recruitment platforms.
• Source, screen and shortlist suitable candidates based on job requirements.
• Conduct initial interviews and coordinate subsequent interviews with hiring managers and management.
• Manage the recruitment process, including interview arrangements, salary negotiations, offer preparation and follow-ups.
• Coordinate recruitment through employment agencies and overseas recruitment channels where required.

4. Work Pass & Statutory Compliance

• Handle applications, renewals, amendments and cancellations of employment passes, S Passes and Work Permits.
• Liaise with MOM and relevant government authorities on work pass and employment-related matters.
• Monitor work pass validity, quota utilization and foreign worker compliance requirements.
• Ensure compliance with MOM regulations, Employment Act, CPF requirements and other relevant Singapore employment legislation.
• Keep updated on changes in employment legislation and statutory requirements.

5. Performance Management & Employee Relations

• Coordinate annual performance appraisal exercises and employee confirmation reviews.
• Assist management and department heads with employee performance and disciplinary matters.
• Handle employee grievances, workplace issues and HR-related enquiries.
• Provide HR advice and support to management on employment matters and employee-related decisions.
• Support employee engagement and maintain effective employee relations.

6. HR Reporting & General Administration

• Prepare HR reports, manpower records, headcount summaries and other management reports.
• Monitor staff attendance, leave utilization and manpower movements.
• Maintain proper filing systems and ensure confidentiality of employee information.
• Support HR-related projects, process improvements and other ad hoc duties as assigned.

Requirements

• At least Diploma or Degree in Human Resource Management, Business Administration or equivalent.
• Minimum 3–5 years of relevant HR generalist experience.
• Hands-on experience in full-spectrum HR operations and monthly payroll processing.
• Good knowledge of Singapore Employment Act, MOM regulations, CPF and IRAS statutory requirements.
• Experience in work pass administration and foreign worker management.
• Familiarity with recruitment, employee relations and HR administration.
• Proficient in Microsoft Office and HR / payroll systems.
• Meticulous, organized, independent and able to handle confidential information.
• Good communication and interpersonal skills.
• Able to work independently and manage multiple HR responsibilities effectively.