Finance & Administration Manager

Your tasks

We are seeking a Finance & Administration Manager to oversee a broad range of administrative functions, with a primary focus on accounting and finance, in a small office environment.

The successful candidate will be responsible for overseeing the day-to-day accounting and finance functions of the Singapore entity, as well as handling a wide range of back-office functions, including reporting to the Japan headquarters, HR and general administration.

• Review monthly bookkeeping and accounting records, and prepare and review monthly financial statements and management reports

• Prepare and submit monthly financial reports and other required information to the Japan headquarters

• Manage budget vs. actual results, prepare forecasts, and analyse financial performance and variances

• Prepare supporting information and documents for quarterly and year-end closing

• Liaise and coordinate with external accounting service providers

• Review and manage invoices, prepare payment lists, process payments through online banking platforms, and coordinate internal approvals

• Monitor bank balances and cash flow, and arrange fund transfers in SGD, JPY and other currencies as required

• Liaise with banks on operational and administrative matters

• Monitor accounts receivable and incoming payments, follow up with relevant internal departments on outstanding items, and maintain collection records

• Provide monthly payroll information to the external payroll service provider, review payroll calculations, and arrange salary payments

• Monitor and coordinate CPF-related matters

• Support HR administrative procedures for expatriate and local employees, including employee benefits and other employment-related matters

• Coordinate annual audits with external auditors and prepare the required information and documentation

• Monitor GST, Corporate Income Tax and other applicable tax filing and payment matters in coordination with external advisors

• Handle administrative matters relating to IRAS and other relevant Singapore authorities

• Liaise with external accounting and tax advisors on accounting, tax and compliance matters

• Provide financial data and supporting documents required for group consolidation and reporting

• Manage internal application and approval processes relating to contracts, expenses and other administrative matters

• Liaise with external vendors regarding IT, office facilities and other general administrative matters

• Maintain internal administrative documents and templates, and prepare or update operational manuals and handover documentation

• Handle other general finance, HR and administrative matters relating to the Singapore entity

Requirements

• Relevant accounting and finance experience in Singapore

• Practical experience in, or sufficient knowledge to manage and review, month-end closing, financial reporting, payments and accounts receivable

• Business-level Japanese

Daily communication and reporting to the Japan headquarters are required.

• Business-level English

English is required for communication with auditors, accounting and tax service providers, banks and other external parties in Singapore.