Inventory Officer

Responsibilities:

Stock Monitoring & Tracking:

Maintain accurate and up-to-date inventory records using inventory management systems, ERP software, spreadsheets, or other approved tools.

Record and track all stock movements from receiving through storage to dispatch.

Ensure every stock transaction is properly documented and authorized.

Monitor stock balances across warehouses, stores, and relevant outlets.

Maintain accurate records of stock received, issued, transferred, returned, damaged, or written off.

Stock Level Management:

Monitor minimum, maximum, reorder, and safety stock levels.

Identify products approaching reorder points and notify the relevant procurement personnel.

Coordinate with procurement and management to initiate replenishment requests before critical stock levels are reached.

Monitor fast-moving, slow-moving, and non-moving inventory.

Help minimize stock-outs while preventing unnecessary overstocking.

Receiving & Inspection:

Receive and inspect incoming stock against approved Purchase Orders (POs), invoices, and delivery notes.

Verify quantities, product descriptions, specifications, batch information, expiry dates, and packaging condition where applicable.

Identify shortages, excess quantities, damaged goods, or discrepancies and report them promptly.

Ensure products are properly categorized, labelled, recorded, and placed in their designated storage locations.

Maintain an organized and easily accessible warehouse or stockroom.

Stock Auditing & Reconciliation:

Conduct regular cycle counts and physical stock-takes as scheduled by management.

Reconcile physical stock quantities with system and accounting records.

Investigate discrepancies and identify the causes of stock variances.

Prepare variance reports and recommend corrective actions.

Maintain proper documentation of stock-count results and adjustments.

Loss Prevention & Quality Control:

Monitor product expiry dates and identify damaged, obsolete, or slow-moving inventory.

Implement appropriate stock rotation procedures, including FIFO (First-In, First-Out) and, where applicable, FEFO (First-Expired, First-Out).

Ensure proper storage conditions are maintained to prevent product deterioration or spoilage.

Enforce established stock security and access-control procedures.

Report suspected theft, unauthorized stock movements, damage, or unexplained losses to management immediately.

Inventory Reporting & Analysis:

Prepare regular inventory reports for management, finance, procurement, and other relevant departments.

Provide accurate information on: Stock levels, Stock movement, Inventory variances, Fast-moving and slow-moving items, expired or damaged products, Stock turnover, and Outstanding replenishment requirements

Support management with reliable inventory information for budgeting, procurement, and financial planning.

Compliance & Documentation:

Ensure all inventory transactions are properly documented and traceable.

Maintain organized stock records, receiving documents, issue notes, transfer notes, and adjustment records.

Follow company inventory policies, procedures, and internal control requirements.

Support internal and external audits by providing accurate inventory documentation.

Maintain confidentiality and integrity of company stock and inventory information.

Requirements:

Minimum of OND/HND/Bachelor's degree in Accounting, Inventory Management, Supply Chain Management, Business Administration, Logistics, or a related field.

Previous experience in inventory control, warehouse management, stock management, retail, pharmacy, FMCG, or a similar environment is an advantage.

Good knowledge of stock-taking, inventory reconciliation, and warehouse procedures.

Proficiency in Microsoft Excel and inventory management systems.

Strong numerical and analytical skills.

Excellent attention to detail and record-keeping ability.

Good organizational and time-management skills.

Ability to identify discrepancies and investigate stock variances.

High level of integrity, responsibility, and accountability.

Ability to work effectively as part of a team and meet deadlines.

Key Competencies:

Inventory & Stock Control

Numerical Accuracy

Attention to Detail

Record Keeping

Analytical & Problem-Solving Skills

Loss Prevention Awareness

Warehouse Organization

Computer & Excel Proficiency

Integrity & Accountability

Teamwork & Communication

Location: Egbelu-Minita, Opposite Jeptha School, East-West Road, Port Harcourt, Rivers State

Remuneration: NGN 70,000 – 90,000

Application Deadline: 30th September 2026