OBStat Operations Coordinator

Accountabilities: The Operations Coordinator will support end-to-end recruiting operations by ensuring accuracy, efficiency, and excellent service throughout candidate and clinician workflows.

Coordinate and schedule interviews between clinicians, recruiters, and other stakeholders while maintaining accurate calendars and timely communication.

Provide administrative and operational support to recruiting teams, helping streamline daily processes and candidate engagement activities.

Manage candidate records, workflows, and data within applicant tracking systems (ATS), CRM platforms, and related tools.

Support candidate sourcing activities, outreach efforts, and communications to maintain strong engagement throughout the recruitment process.

Initiate and track background checks, reference verifications, credentialing activities, and onboarding requirements.

Maintain accurate interview schedules, follow-ups, documentation, and workflow updates.

Assist with clinician onboarding, contractor lifecycle management, and required documentation processes.

Support updates within HRIS and time management systems to ensure data integrity.

Prepare reports and assist with operational audits on weekly, monthly, and quarterly cycles.

Provide responsive customer service and act as a reliable point of contact for clinicians and internal teams.

Requirements:

The ideal candidate is a highly organized and detail-focused professional with experience supporting recruiting, operations, or administrative functions in a fast-moving environment.

1–3+ years of experience in operations, recruiting coordination, administrative support, or a related field.

Strong organizational skills with the ability to manage multiple priorities, deadlines, and workflows simultaneously.

Excellent written and verbal communication skills with the ability to interact professionally with clinicians and stakeholders.

Strong attention to detail and commitment to maintaining accurate records and documentation.

Proficiency with Microsoft Office tools, including Excel, Word, and PowerPoint.

Experience scheduling meetings using platforms such as Zoom or Microsoft Teams.

Ability to work independently in a remote environment while maintaining reliable communication and productivity.

Familiarity with applicant tracking systems (ATS), customer relationship management (CRM) platforms, or HR information systems (HRIS) preferred.

Experience in healthcare recruiting, clinical staffing, credentialing, or similar environments is a plus.

Knowledge of reporting, databases, advanced Excel functions, or project coordination is preferred.

Bachelor’s degree or equivalent professional experience is a plus.

Benefits:

Competitive hourly compensation ranging from $26.50 to $31.25 per hour .

Fully remote work opportunity available to U.S.-based employees.

Full-time employment with comprehensive benefits.

Medical, dental, and vision insurance coverage.

Health Savings Account (HSA) with employer contribution and Flexible Spending Account (FSA) options.

Paid time off and company holidays.

Employer-paid basic life and accidental death & dismemberment insurance.

Employer-paid short-term and long-term disability coverage, with optional additional coverage options.

Paid parental leave.

401(k) retirement savings plan with employer match.

Legal plan and identity theft protection services.

Mental health resources and employee support programs.

Opportunity to contribute to a mission-driven organization supporting healthcare staffing solutions.

How Jobgether works: We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best!  Why Apply Through Jobgether? 

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

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