I&e Docs Specialist

Job Description: Document Officer (Import)

Location: Accra, Ghana

Employment Type: Permanent / Full-Time

I. Position Objective

The Document Specialist is responsible for the precise management of import-related documentation and the real-time updating of tracking systems. This role ensures that all goods entering the country are declared accurately within national customs frameworks and that internal stakeholders have access to up-to-date logistics data.

II. Key Responsibilities

• Customs Declaration (ICUMS): Execute and manage import declarations within the Integrated Customs Management System (ICUMS), ensuring all data entries are accurate and compliant with national regulations.

• Systems Management (CMS): Perform regular updates to the Content Management System (CMS) to reflect the current status of shipments and documentation.

• Data Tracking: Maintain and update comprehensive Google Sheets and internal trackers to provide real-time visibility on logistics progress.

• Administrative Support: Execute other related tasks and documentation duties as assigned by the Logistics Manager to support the department's operational flow.

III. Candidate Specifications & Requirements

• Education: Must be a Degree Holder (preferably in Logistics, Supply Chain, Business Administration, or a related field).

• Technical Knowledge: * Familiarity with Import procedures and documentation is essential.

o Previous experience with ICUMS (Integrated Customs Management System) is a significant advantage.

• Software Proficiency: * Advanced skills in Microsoft Office (especially Excel).

o Proficiency in using Google Workspace (Google Sheets, Drive).

• Soft Skills & Attitude: * Must be proactive and ready to learn new systems and evolving trade technologies.

o High attention to detail to ensure error-free data entry.

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