Studio Administrator

About the company

Location- Edinburgh Reed Business Support are working with a progressive and highly respected creative business that are on the hunt for a Studio Adminsitrator to join their business. Are you an Administrator from a creative background? Perhaps you have been working in an administrative capacity for an Interior Design company, Architects, Fashion Design or Soft Furnishings business? This might be ideal for you!

This is a really exciting administrative opportunity to work with one of our best clients that offer a collaborate, supportive and fun working culture!

Your tasks

Purpose of the role- To provide accurate and diligent administrative support across procurement, logistics, and operations. This role ensures projects remain on track and profitable from order to installation, while maintaining the premium brand experience our client is known for.

The Studio Administrator plays a key role in upholding internal standards, protecting margins, and supporting the wider team in the smooth delivery of every project.

_Project Co-ordination:_

• Approve order confirmations against purchase orders, checking accuracy and ensuring alignment with project specs
• Process proformas and invoices, flagging discrepancies and ensuring timely, accurate payments
• Coordinate deliveries, trades, and storage requirements to meet installation schedules
• Provide regular project status updates
• Support snagging, aftercare and returns to ensure our service extends beyond installation

_Administration & Support:_

• Provide reliable administrative support to directors, designers, and the wider business
• Manage expenses, receipts, and booking travel or accommodation
• Maintain an accurate and up-to-date supplier database and sample library (digital and physical)
• Monitor and order office supplies – keeping the studio presentable, efficient and always client-ready
• Answer phones and greet visitors with warmth, efficiency, and professionalism
• Maintain studio presentation standards
• Quality & Margin Protection
• Support the profitability and efficiency of all projects
• Uphold companies exacting standards in every process and interaction
• Ensure systems and records are accurate to support clear forecasting and financial control
• Monitor key orders and deliveries to safeguard against costly errors or delays