Talent Acquisition Coordinator

Magna Legal Services is a trusted nationwide partner to law firms, corporations, insurance carriers, and government agencies, delivering comprehensive legal support at every stage of a case. From court reporting and record retrieval to jury consulting, investigations, litigation graphics, and language services, we help our clients navigate complex legal challenges with confidence. Our reputation is built on the expertise, dedication, and professionalism of our team, and we’re proud to foster a culture where talented people can do meaningful work and grow their careers.

Primary Responsibilties Recruiting Coordination

Coordinate virtual interviews across multiple business units

Schedule interviews with candidates, hiring managers, and interview panels while balancing complex calendars

Manage interview logistics, including calendar invitations, meeting links, and interview materials

Serve as the primary point of contact for candidates throughout the interview process

Candidate Experience

Provide timely, professional communication throughout the recruiting lifecycle

Respond to candidate inquiries regarding interviews, hiring timelines, and next steps

Ensure every candidate receives a positive and consistent experience

Applicant Tracking System (ATS)

Maintain accurate candidate records within Lever

Move candidates through recruiting stages and ensure documentation is complete

Post and manage job advertisements across internal and external job boards

Generate recruiting reports and monitor pipeline activity

Recruiting Operations

Coordinate pre-employment activities including background checks, reference checks, and offer documentation

Partner with HR to facilitate a smooth transition from offer acceptance through onboarding

Track recruiting metrics including interview volume, time-to-fill, and offer acceptance rates

Maintain recruiting templates, interview guides, and standard operating procedures

Hiring Manager Support

Partner with recruiters and hiring managers to ensure efficient interview scheduling and communication

Assist with recruiting events, career fairs, and university recruiting initiatives

Help identify process improvement opportunities that increase recruiting efficiency

Desired Background & Qualifications Required

Bachelor's degree and deep interest in talent acquisition

1-3 years of experience in talent acquisition, recruiting coordination, recruiting operations, or a related field; recent college graduates with relevant recruiting or talent acquisition internship experience are also encouraged to apply

Strong technical aptitude and the ability to quickly learn and become proficient in recruiting technologies, specifically Applicant Tracking Systems (e.g., Lever)

Exceptional organizational and time management skills with the ability to manage multiple priorities in a fast-paced environment

Strong written and verbal communication skills

High level of attention to detail and a commitment to delivering an exceptional candidate experience

Proficiency with Microsoft Office (Outlook, Excel, Word, Teams) and Zoom

Preferred

Experience administering an Applicant Tracking System (ATS), preferably Lever.

Experience coordinating interviews in a high-volume recruiting environment.

Experience supporting recruiting, HR, or talent acquisition teams.

Familiarity with LinkedIn Recruiter, job boards, and recruiting technologies.

Experience creating recruiting reports, maintaining ATS data integrity, and supporting recruiting operations.

Core Competencies

Organization and prioritization

Customer service orientation

Attention to detail

Communication skills

Relationship building

Problem solving

Adaptability

Integrity and professionalism

Magna Legal Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.