Operations Associate, Capital Development & Investor Relations
Executive Assistant
Company: Faropoint Location: Hoboken, NJ Employment Type: Full-time Reports to: Global Head of Capital Development & Investor Relations
About Faropoint:
Established in 2012, Faropoint is a pure play RE fund manager focusing on the last mile industrial sector. Having acquired more than 500 warehouses to date, it is the most active aggregator of warehouses in the US in the past five years. Our platform is built to harness the sector’s fragmentation, operating through 7 regional offices with 120+ employees in vertically integrated teams enhanced by proprietary AI-driven tools, while benefiting from compelling fundamentals like constrained supply growth, reshoring, and e-commerce tailwinds.
Position Overview:
We're looking for a sharp, proactive Operations Associate/Executive Assistant who thrives on complexity, moves fast, and uses AI tools as a natural part of how they work. You'll support our Global Head of Capital Development & Investor Relations — a high-volume, high-visibility role at the intersection of investor strategy and daily execution. This role requires exceptional communication skills, strong technical proficiency, and the ability to manage complex schedules and coordination with high-net-worth investors and institutional partners. The ideal candidate will serve as a strategic partner who anticipates needs, manages priorities, and ensures seamless operations.
Key Responsibilities:
Executive Support & Calendar Management
Manage complex calendar with multiple time zones, prioritizing meetings based on strategic importance
Coordinate domestic and international travel arrangements including flights, accommodations, ground transportation, and detailed itineraries
Prepare executive briefing materials, presentations, and meeting agendas
Screen and prioritize incoming communications, responding independently when appropriate
Handle expense reports, reimbursements, and budget tracking
Investor Relations & CRM Management
Maintain investor database in Salesforce CRM with accuracy and completeness
Track investor communications, meeting notes, and follow-up items in Salesforce
Generate reports and analytics from Salesforce for investor pipeline management
Coordinate investor meetings, site visits, and quarterly update calls
Prepare investor correspondence
Meeting & Event Coordination
Organize and facilitate internal and external meetings including logistics, catering, and technology setup
Coordinate fundraising activities including investor roadshows and capital raising events
Take meeting minutes and distribute action items with follow-up tracking
Required Qualifications:
Experience & Education
3+ years of experience as an Executive Assistant supporting C-level executives or senior leadership
Bachelor's degree preferred
Experience in financial services, private equity, real estate investment, or investor relations strongly preferred
Proven track record supporting executives in client-facing or fundraising functions
Technical Skills
Proficiency with AI tools is required — you actively use tools like Claude, ChatGPT, Copilot, or Gemini
Salesforce CRM expertise preferred - experience with data entry, report generation, and dashboard management is a plus
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Experience with virtual meeting platforms (Zoom, Teams, WebEx)
Quick to learn and adopt new technology platforms
Personal Attributes
Self-starter who takes initiative and ownership
Flexible and adaptable to changing priorities in a fast-paced environment
Team player with collaborative approach
High emotional intelligence and ability to read situations
Grace under pressure with ability to maintain composure in demanding situations
Preferred Qualifications:
Experience with investor relations or capital raising activities
Knowledge of private equity or real estate investment terminology
Previous exposure to fundraising processes and LP/GP relationships
Experience supporting multiple executives or managing overlapping priorities
Project management certification or training
Compensation:
This position offers a base salary in the $90,000-$130,000 range, plus discretionary bonus, competitive healthcare benefits, unlimited PTO, and a 401k match.