Bid Assistant (6 Months Contract)

Responsibilities:

• Compile tender submissions, proposals, presentations, and supporting sales documentation.
• Coordinate and organize bid documents to ensure compliance with submission requirements.
• Format, edit, and proofread documents for accuracy, grammar, spelling, consistency, and professional presentation.
• Support the preparation of spreadsheets, and presentation materials using Microsoft Office applications.
• Take meeting minutes.
• Work closely with internal stakeholders to gather information required for tender and proposal submissions.
• Ensure all bid documents are properly maintained and filed for reference and audit purposes.

Requirements:

• Diploma or equivalent qualification preferred.
• Experience in tender administration, proposal coordination, bid support, or a similar role will be an advantage.
• Basic engineering knowledge will be an advantage
• Well-organized with strong attention to detail and accuracy.
• Able to work under pressure and meet challenging deadlines.
• Positive attitude, self-motivated, and a good team player.

Technical Skills:

Microsoft Excel (Intermediate)

• Use formulas and functions such as IF, SUMIF, COUNTIF, VLOOKUP/XLOOKUP.
• Perform basic data analysis and reporting.
• Create and work with PivotTables and charts(preferred).

Microsoft Word (Intermediate)

• Format and edit professional documents.
• Align images, tables, and text effectively.
• Review documents for grammar, spelling, formatting, and consistency.