Costing Executive

Project Costing & Client Quotations

• Prepare accurate and competitive cost estimates, pricing proposals and commercial quotations for lighting supply and installation projects.
• Review client enquiries, project specifications, drawings, schedules and bills of quantities to understand project requirements.
• Develop detailed cost breakdowns covering lighting fixtures, materials, accessories, installation requirements and other relevant project costs.
• Obtain and evaluate supplier quotations to determine competitive material pricing and overall project costs.
• Work closely with sales and project teams to establish appropriate pricing strategies while maintaining commercial competitiveness and profitability.
• Prepare and update costing sheets, pricing schedules and quotation documents for client submissions.
• Review and revise cost estimates in response to changes in project scope, specifications, quantities and client requirements.
• Ensure quotations are submitted accurately and within agreed timelines.
• Maintain organised records of project costing, quotations, pricing revisions and commercial correspondence.

Tender & Bid Preparation

• Coordinate the costing and commercial preparation of tenders, bids and quotation submissions for commercial lighting projects.
• Review tender documents, technical specifications, drawings and pricing schedules to identify relevant costing requirements.
• Prepare tender pricing breakdowns, material cost estimates and supporting commercial documentation.
• Liaise with suppliers and manufacturers to obtain competitive quotations and confirm product specifications, availability and lead times.
• Work with internal stakeholders to ensure tender submissions are commercially accurate, complete and aligned with client requirements.
• Assist in evaluating alternative lighting products or material options to optimise project costs.
• Support tender clarifications, pricing revisions and post-submission commercial negotiations.
• Monitor tender deadlines and maintain accurate records of submitted bids and quotation outcomes.

Supplier Pricing & Purchasing Coordination

• Source and obtain pricing from lighting manufacturers, distributors and suppliers to support project costing and quotations.
• Compare supplier quotations based on pricing, specifications, delivery schedules and commercial terms.
• Coordinate with suppliers to clarify product specifications, quantities, availability and delivery requirements.
• Prepare and process purchase orders upon confirmation of customer orders and internal approvals.
• Verify purchase order details against approved quotations, project specifications and agreed supplier pricing.
• Monitor supplier pricing changes and update costing records to maintain quotation accuracy.
• Work closely with procurement and operations teams to ensure timely material ordering and fulfilment.

Sales Order Processing & Invoicing

• Process confirmed customer orders and ensure accurate conversion of approved quotations into sales documentation.
• Prepare customer invoices in accordance with agreed pricing, purchase orders and contractual terms.
• Verify invoice details against approved quotations, delivery orders and relevant supporting documents.
• Coordinate with sales, operations and finance teams to ensure timely and accurate billing.
• Assist in resolving discrepancies relating to customer pricing, purchase orders, invoices and delivery documentation.
• Maintain accurate records of sales orders, invoices, purchase orders and commercial transactions.

Commercial Coordination & Cost Control

• Support sales and project teams in monitoring project costs and identifying potential pricing discrepancies.
• Track changes in material costs, supplier quotations and project requirements that may affect commercial proposals.
• Assist in preparing cost comparisons, pricing analyses and basic profitability assessments.
• Coordinate with internal stakeholders to ensure commercial documentation is accurate and properly maintained.
• Maintain updated costing databases, supplier price lists and quotation templates.
• Identify opportunities to improve costing accuracy, quotation turnaround times and commercial administration processes.
• Provide general commercial and operational support to management as required.

Key Requirements

• Diploma or equivalent qualification in Business Administration, Quantity Surveying, Engineering, Supply Chain Management or a related discipline.
• Relevant experience in project costing, quotation preparation, tender administration, sales coordination or commercial support.
• Experience within commercial lighting, electrical products, M&E subcontracting, construction materials or building products supply would be highly advantageous.
• Ability to interpret client requirements, pricing schedules, product specifications and bills of quantities.
• Experience preparing detailed cost estimates, client quotations and tender pricing submissions.
• Familiarity with supplier sourcing, purchase order processing and invoicing procedures.
• Strong numerical aptitude with excellent attention to detail and accuracy.
• Proficiency in Microsoft Excel, particularly for costing calculations, pricing comparisons and quotation preparation.
• Experience with accounting, inventory management or ERP systems would be advantageous.
• Good communication and interpersonal skills when coordinating with clients, suppliers and internal stakeholders.
• Strong organisational and time management capabilities, with the ability to manage multiple quotations and tender deadlines.
• Commercially aware, proactive and resourceful, with a strong sense of ownership and accountability.
• Able to work independently while collaborating effectively with sales, project and operations teams.