Admin Executive
About the company
AITel is a technology company focused on artificial intelligence and related solutions, building a dynamic team to support growing operations in Singapore.
Your tasks
You will support the daily administrative operations of the Singapore office to maintain a smooth, professional, and efficient workplace environment.
- Manage daily office administration tasks including monitoring office supplies, pantry inventory, and facilities maintenance to ensure a clean and professional workspace
- Coordinate incoming and outgoing mail and courier deliveries with accuracy and timeliness
- Welcome and assist office visitors professionally to create a positive first impression
- Maintain organized document management, filing systems, and administrative records for easy retrieval and compliance
- Liaise effectively with external vendors, service providers, IT support, and building management to resolve issues and coordinate services
- Assist with procurement by sourcing suppliers, obtaining quotations, and comparing options to support cost-effective purchasing
- Execute ad-hoc administrative tasks assigned by the General Manager promptly and reliably
Requirements
Preferred competencies and qualifications
- Minimum O-Level qualifications or equivalent
- 1–2 years of relevant administrative experience supporting office operations
- Bilingual proficiency in English and Mandarin, both written and spoken
- Proficient in Microsoft Office applications including Word, Excel, and Outlook
- Strong organizational skills to manage multiple tasks independently
- Proactive and initiative-driven with a strong sense of ownership and willingness to learn new tasks
Other
Other Information
- Location: Changi Business Park, Singapore
- Working Hours: Monday to Friday, 9:00 AM – 6:00 PM (1-hour lunch break), weekends off
- Employment Type: Full-time, on-site
- Benefits: Competitive salary, company medical insurance, free on-site gym facilities