Admin & Accounts Executive

Job Overview

We are seeking a detail-oriented Accounts, Admin & HR Executive to manage daily bookkeeping, financial documentation, administrative operations and basic human resource functions.

The successful candidate will work closely with the Director and external accounting firm to ensure accurate financial records, timely invoicing, proper expense tracking and efficient administrative operations.

Key Responsibilities

1. Accounts & Bookkeeping

• Maintain accurate daily financial records.
• Record supplier invoices, material purchases and company expenses.
• Collect, organise and digitally archive receipts and invoices.
• Perform bank reconciliations.
• Track accounts payable and accounts receivable.
• Maintain records using accounting software such as Xero.
• Prepare financial documentation for external accountants.
• Assist with GST documentation and input tax claim records.
• Track project-related expenses and costs.

2. Customer Invoicing & Payment Collection

• Prepare and issue customer invoices.
• Track renovation deposits and progress payments.
• Monitor outstanding customer balances.
• Follow up professionally on overdue payments.
• Maintain updated payment records.
• Prepare weekly accounts receivable reports.

3. Supplier Payments & Expense Management

• Verify supplier invoices against purchase orders and delivery records.
• Maintain supplier payment schedules.
• Prepare payment requests for Director approval.
• Track outstanding supplier balances.
• Organize subcontractor invoices and payment documentation.

4. Human Resources Administration

• Maintain employee records and documentation.
• Prepare monthly payroll calculations.
• Assist with CPF submissions.
• Monitor employee attendance, leave and overtime.
• Prepare employment contracts and HR letters.
• Assist with work permit and employment pass administration.
• Maintain HR records in accordance with company procedures.

5. General Administration

• Handle company paperwork and document filing.
• Maintain organized digital records.
• Assist with purchase orders and administrative correspondence.
• Track important company deadlines and renewals.
• Coordinate with external accountants and service providers.
• Provide administrative support to the Director.

Requirements

• Minimum 2 years of experience in bookkeeping, accounts or administration preferred.
• Familiarity with basic accounting principles.
• Knowledge of Singapore GST, CPF and payroll administration is advantageous.
• Proficient in Microsoft Excel.
• Strong attention to detail and organizational skills.
• Able to work independently and maintain confidentiality.
• Experience in construction, renovation or related industries is advantageous.

Reporting to: Director