Executive Assistant
We are Remodel Health, the health benefits platform that revolutionizes health benefits to resource organizations with missions that matter. Our platform shifts organizations from traditional, one-size-fits-all health insurance plans to an individualized health insurance experience for each employee and their family.
We were founded on faith-based principles, and have a heart to serve all organizations, from small to large to enterprise. Historically, our core customer pipeline has consisted of churches, K-12 private schools, Christian higher education, and faith-based nonprofits. In recent years, we have grown to serve largely for-profit organizations of all sizes.
Remodel Health is the nation’s leading Individual Coverage Health Reimbursement Arrangement (ICHRA) administrator. We help employers move beyond traditional group health insurance to personalized, cost-effective health benefits that put employees first.
As a rapidly growing company, we believe exceptional execution starts with creating leverage for our leadership team. We are seeking a highly organized, proactive, and detail-oriented Executive Assistant & Executive Operations Coordinator to help our executives operate at their highest level.
Our team is collaborative, intentional, and prioritized. We care deeply for our customers and passionately believe there is a better way for employees to receive health benefits from their organization. Learn more about who we are here!
The Opportunity
This role serves as the operational backbone of Remodel Health’s executive team.
You will primarily support the CEO while also providing administrative and logistical support to the broader Executive Leadership Team. You will manage the CEO’s email and assist the exec team with calendars, coordinate travel, organize key meetings and events, and ensure leaders are focused on the highest-value work.
The ideal candidate is exceptionally organized, anticipates needs before they arise, thrives in a fast-paced environment, and enjoys creating order from complexity.
Key Responsibilities
Executive Support
Manage complex calendars and scheduling for the CEO and executive leadership team
Manage email inboxes and triage incoming and outgoing communications for the CEO
Coordinate internal and external meetings across multiple stakeholders
Prepare agendas, meeting materials, and follow-up action items
Screen, prioritize, and coordinate incoming requests and commitments
Assist with expense reporting, invoice approvals, and administrative tasks
Help maintain executive priorities and ensure timely follow-through on commitments
Serve as a gatekeeper for the executive leadership team to protect their time and resources
Partner closely with the Office Coordinator and Office of the CEO team to ensure seamless execution of company priorities and events
Travel & Event Coordination
Coordinate domestic travel arrangements, including flights, hotels, transportation, and itineraries
Manage travel logistics for executive leadership and key company events
Organize leadership offsites, strategic planning sessions, and team events
Coordinate board meeting logistics and executive-level gatherings
Support conference attendance, customer events, and partner meetings
Executive Operations
Build, maintain, and identify systems and processes that improve executive team efficiency and effectiveness
Coordinate recurring leadership meetings and planning cadences
Manage executive documentation, records, data, and shared resources
Assist with preparation and distribution of board and leadership materials
Support cross-functional coordination on executive priorities
Qualifications
3–8 years of executive assistant, executive operations, project coordination, or related experience
Experience supporting senior executives in a fast-paced environment
Exceptional organizational and time-management skills
Strong written and verbal communication abilities
High attention to detail and follow-through
Ability to manage multiple priorities simultaneously
Strong judgment and discretion when handling confidential information
Proficiency with Google Workspace, Microsoft Office, and modern collaboration tools
Positive, service-oriented mindset with a proactive approach to problem solving
What Success Looks Like
Within the first year, this individual will:
Create significant leverage for the CEO and Executive Leadership Team
Ensure executive emails, calendars, travel, and logistics operate seamlessly
Improve consistency and execution around leadership meetings and events
Build systems and processes that increase organizational efficiency and effectiveness
Become a trusted partner known for reliability, professionalism, and proactive execution
Benefits
Comprehensive health benefits (medical, dental, vision, life, and long-term disability)
401(k) with company match
Generous paid time off
Sabbatical program after five years of employment
Opportunity to support and learn from a high-performing executive leadership team
This is an in-office position in downtown Indianapolis four days/week, with work from home Fridays.