Customs Coordinator

PORTWEST, a leading global manufacturer of safety wear, workwear and PPE is currently seeking applications for the position of Customs Coordinator in Czeladź , Poland on a 2-year contract reporting to Group Customs Manager. Founded in 1904, Portwest has become one of the fastest growing workwear companies in the world currently employing over 6,000 staff worldwide. With 1400 styles across more than 20 ranges, we design, manufacture and distribute market leading workwear, safety wear and PPE in fully owned production facilities.

We’re on a mission to become the world’s most requested PPE and Safety Wear Brand.

JOB SUMMARY: Responsible for coordinating and supervising customs clearance and international trade operations, including the preparation and verification of import/export documentation, compliance with customs and tax regulations, and coordination with logistics partners, customs authorities, and internal departments. Ensures efficient execution of transport, delivery, and customs processes while maintaining accuracy, regulatory compliance, and smooth cross-functional collaboration across the supply chain.

KEY RESPONSIBILITIES:

Prepare, verify, and manage customs, transport, and international trade documentation

Audit of customs documentation and process

Coordinate customs clearance processes and cooperate with customs agencies

Liaise with freight forwarders, courier companies, and transport providers

Ensure compliance with customs, tax, and international trade regulations

Apply Incoterms in import/export operations

Coordinate import, export, and transit activities across departments

Work closely with warehouse, accounting, sales, and delivery planning teams

Monitor regulatory changes related to customs and taxation

Maintain accurate logistics and customs records and declarations

Support transportation and delivery coordination for customer orders

Build and maintain strong relationships with contractors and external partners

Ensure accuracy and completeness of customs documentation

Perform additional operational and administrative tasks as assigned by management

REQUIREMENTS:

Bachelor’s degree in Logistics, Supply Chain, International Trade, Business Administration, or a related field

2+ years of experience in customs clearance, import/export, or logistics operations

Good command of English (written and spoken) preferred

Strong knowledge of customs procedures, international trade regulations, and tax compliance

Practical knowledge of Incoterms

Experience preparing and verifying customs and transport documentation

Experience cooperating with customs authorities, freight forwarders, and courier companies

Proficiency in ERP, customs, or logistics management systems

Good knowledge of Microsoft Excel and MS Office tools

Strong organizational skills and attention to detail

Ability to manage multiple tasks and meet deadlines

Strong communication and cross-functional coordination skills

Analytical thinking and problem-solving abilities

Ability to work independently and as part of a team

#LI-AA1

COMPANY AWARDS

Great Place To Work 2024

Private Irish Business of the year – Export Indu s try Awards 2025

Silver Ecovadis Sustainability Rating 2025

Applicants must have a right to live and work in the relevant jurisdiction.

Portwest is an equal opportunity employer. All applicants will be considered for employment without attention to age, gender, race, religion, sexual orientation, civil status, veteran status, family status, disability status or membership of a minority group.