- Overseeing general office operation.
- Following up of all emails sent and received.
- Coordinating appointments and meetings and managing staff calendars and schedules.
- Handling proposals and contracts with clients in accordance with the office partners.
- Recording invoices, e invoices and the revenue process within the system.
- Tracing the cheques/transfers/cash collected to match with the invoices.
- Purchasing office supplies and equipment and maintaining proper stock levels.
- Producing reports, composing correspondence, and drafting new contracts.
- Creating presentations and other management-level reports.
- Coordinate with IT department on all office equipment.
- Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
- Knowledge of Office Administrator responsibilities, systems and procedures
- Proficiency in MS Office (MS Excel and MS Outlook, in particular)
- Hands on experience with office machines (e.g. fax machines and printers)
- Familiarity with email scheduling tools, like Email Scheduler and Boomerang
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
- A creative mind with an ability to suggest improvements
- Bachelor degree is must; additional qualification as an Administrative assistant or Secretary will be a plus
