Executive Secretary

This position is part of the Defense Human Resources Activity, Defense Human Resources Activity. The incumbent serves as Executive Secretary to the Director, Defense Support Services Center (DSSC). DSSC is an operational component of the Defense Human Resources Activity (DHRA), a Field Activity of the Under Secretary of Defense for Personnel and Readiness (USD-P&R).

Major duties

As a Executive Secretary at the GS-0301-13 some of your typical work assignments may include: Serves as the principal scheduler and gatekeeper for the DSSC Director, maintaining the short- and long-range operational calendars, resolving scheduling conflicts, and prioritizing appointments and briefings to optimize executive time. Manages and streamlines the day-to-day administrative operations of the DSSC Front Office under the general direction of the Chief of Staff, ensuring compliance with standard operating procedures and driving continuous process improvements. Manages, tasks, and tracks incoming and outgoing local and higher headquarters suspense actions; monitors deadlines in a fast-paced environment and proactively follows up with action officers to ensure timely, high-quality completion. Conducts meticulous pre-signature reviews of high-level staffing packages, reports, policies, and sensitive correspondence to ensure absolute accuracy, proper staffing, correct security markings, and strict conformance with established guidelines and quality standards. Coordinates and interfaces with individuals at all echelons across the Department of War (DoW), higher headquarters, and external stakeholder agencies to communicate the Director's views, coordinate travel/itineraries, and resolve administrative challenges. Research, integrates, and prepares background information, briefs, and preparatory materials for the Director prior to meetings, visits, and official activities, ensuring the executive leadership is fully prepared for all engagements.

Qualifications

You may qualify at the GS , if you fulfill the following qualifications: A. One year of specialized experience equivalent to the GS-12 grade level in the Federal service as listed below: Experience managing, planning, and maintaining the highly complex operational calendar and schedule of a senior executive or director, with the demonstrated ability to independently resolve scheduling conflicts, prioritize engagements, and coordinate multi-agency itineraries under tight timelines. Experience performing final, pre-signature substantive review of complex staffing packages, executive correspondence, reports, and administrative policies to ensure technical accuracy, procedural compliance, and strict attention to detail prior to executive signature. Experience managing, tracking, and coordinating a high volume of local and headquarters-level administrative suspense actions and taskings, with a proven ability to deliver fast turnaround times and manage short suspense while liaising across multiple organizational levels. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

Substitution of education may not be used in lieu of specialized experience for this grade level.