Accounts cum Admin Officer

JobSummary

We are seeking a reliable Accounts cum Admin Officer to independently manage accounts, maintain office documentation, and support audit processes.

Responsibilities

• Responsible for full spectrum of accounting functions including but not limited to preparation of monthly management reports, receivables and payables processing.
• Maintain accurate and updated financial records and statements.
• Handle general administrative duties and provide office support.
• Provide general administrative and clerical support to the office and management.
• Prepare, organize, and maintain documents, records, and files.
• Perform accurate data entry and update company records and databases.
• Handle incoming and outgoing emails, correspondence, and documents.
• Prepare letters, reports, quotations, invoices, and other administrative documents when required.
• Manage and maintain proper filing systems, both physical and electronic.
• Assist with scheduling meetings, appointments, and other office activities.
• Answer and respond to routine enquiries from staff, customers, suppliers, and other parties.
• Monitor office supplies and arrange replenishment when necessary.
• Assist in preparing and submitting applications, forms, and other documents to relevant authorities when required.
• Coordinate with different departments, suppliers, and external parties on administrative matters.
• Assist management with reports, records, and other administrative tasks.
• Ensure administrative work is complete accurately and within the required deadlines.
• Perform other duties and responsibilities as assigned by management.

Preferred competencies and qualifications

• 3 years of experience in handling full sets of accounts.
• Proficiency with Microsoft Dynamics NAV Online accounting software.
• Advanced skills in spreadsheet software such as Excel or Google Sheets for data analysis and reporting.
• Excellent communication and interpersonal skills to collaborate effectively with internal and external stakeholders.
• Experience in data entry and managing project progressive claims to support construction-related finance tasks.
• Working experience in the construction trade to understand industry-specific requirements is a plus.