Office Manager

About us

VisioLab is AI-powered self-checkout for stadiums, arenas, university canteens, corporate campuses, and more. Founded in 2019 by Tim Niekamp and Iwo Gernemann, we're headquartered in Osnabrück with a US office in Boston. 400+ active systems, 3 continents, Series A closed. Our clients include teams from the NFL, NBA, MLS, and NHL.

Every year, millions of people move faster through food service venues because of what we build.

Behind every great team is someone who makes everything just work.

VisioLab is growing fast, and our Osnabrück headquarters is the beating heart of the company. We need an Office Manager who takes ownership of the physical space, the day-to-day operations, and the small (and big) things that make a workplace feel like home for a high-performing team.

This isn’t about ordering pens. It’s about creating an environment where people do their best work.

Your tasks

The role

What you'll do

Own the daily operations of the Osnabrück office: facilities, supplies, vendors, and logistics

Coordinate onboarding logistics for new hires: equipment, workspace, and first-day experience

Organize team events, offsites, and company culture initiatives

Manage relationships with external vendors, landlords, and service providers

Support the leadership team with travel arrangements, scheduling, and administrative tasks

Be the go-to person who solves problems before anyone else notices them

What you'll bring

2+ years in office management, executive assistance, or operations coordination

Outstanding organizational skills - nothing falls through the cracks on your watch

A proactive mindset: you anticipate needs, you don’t wait for requests

Strong communication in German and English

Comfort with tools: Google Workspace, Slack, project management software

A warm, positive energy that makes people feel welcome