Admin Assistant

Role overview

We are looking for an organised, proactive Admin Assistant to keep our office running smoothly. You will look after the workplace, managesupplies, support company activities and handle day-to-day administrative workso the team can focus on theirs.

Key responsibilities

1. Office maintenance

• Keep the office, meeting rooms and common areas clean,tidy and presentable
• Report and follow up on repairs and faults (air-con,lighting, plumbing, furniture, IT equipment such as printers)
• Liaise with the building management, cleaners andmaintenance contractors
• Coordinate servicing of office equipment and trackservice contracts

1. Office stationery and pantry ordering

• Monitor stock levels and reorder stationery, printingsupplies and pantry items
• Receive deliveries, check them against orders and keepan inventory record
• Keep the pantry stocked, organised and hygienic

1. Company activities coordination

• Help plan and run company events: team bonding, festivecelebrations, town halls and birthdays
• Source venues, caterers and vendors, and obtainquotations
• Handle logistics: bookings, invitations, RSVPs,materials and on-the-day setup
• Coordinate company gifts, corporate cards and festivedecorations

1. General administration

Front desk andcorrespondence

• Answer and direct phone calls and general emailenquiries
• Receive, sort and distribute mail and courier parcels;arrange outgoing deliveries

Scheduling andbookings

• Manage meeting room bookings and set up rooms formeetings
• Support calendar scheduling for managers when needed
• Arrange business travel: flights, hotels, transport andvisa documents

1. Ad-hoc assignments

• Support management and teams with other tasks andprojects as assigned

Requirements

• Diploma or equivalent; a qualification in BusinessAdministration or related
• At least 1–2 years of experience in an administrativeor office support role (fresh graduates are welcome to apply)
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Highly organised, with strong attention to detail andthe ability to juggle several tasks
• Proactive, resourceful and comfortable workingindependently
• Service-oriented team player who is willing to roll uptheir sleeves
• Experience in event coordination or vendor managementis an advantage