Accounts Payable Specialist – Shared Services
True Environmental and its partner firms, have united their strengths to establish the nation's premier environmental and engineering services consulting firm. This powerhouse organization offers an extensive range of services aimed at revolutionizing the built environment and preserving the natural one. Its diverse expertise encompasses environmental remediation, urban planning, engineering iconic coastal and marine structures, developing sustainable energy sources, and pioneering resource extraction methods. With a workforce of over 700 dedicated professionals, including environmental experts, engineers, technicians, scientists, planners, surveyors, and construction management professionals, this dynamic organization operates in more than 20 offices across the U.S and Canada. Explore further at True-Environmental.com to discover the full scope of our capabilities.
The Accounts Payable Specialist is responsible for the end-to-end processing, control, and administration of accounts payable functions for Shared Services. This role is dedicated exclusively to invoice processing, vendor management, and payment execution, ensuring accuracy, timeliness, and compliance with established company policies and internal controls. This position is operational and process focused, supporting the organization through efficient transaction management of the accounts payable workflow, including identifying inefficiencies and driving process enhancements.
Key Responsiblities Accounts Payable Processing
Process high volumes of vendor invoices with strict adherence to internal controls and approval workflows
Resolve discrepancies directly with vendors and internal departments
Code invoices accurately based on predefined coding structures and departmental guidance
Maintain accurate vendor records, including W-9 collection and vendor onboarding documentation
Prepare and execute weekly payment runs (ACH, wire, check)
Monitor AP aging and proactively follow up on outstanding approvals , escalating and resolving delays to ensure timely processing
Corporate Credit Card Program Management
Administer the company’s corporate credit card program
Issue new cards, manage credit limits, and maintain cardholder records
Review monthly credit card submissions for policy compliance and required documentation
Follow up with employees regarding missing receipts or policy exceptions
Reconcile monthly credit card statements to submitted expense documentation
Coordinate with the credit card provider on disputes, fraud alerts, and account maintenance
Provide guidance to employees on corporate expense policy and documentation requirements, ensuring consistent application of policies
Vendor Management & Customer Service
Serve as primary point of contact for vendor inquiries
Resolve billing disputes and payment discrepancies in a timely manner
Maintain professional vendor relationships to support operational continuity
Partner with internal stakeholders to address issues, align on priorities, and ensure effective resolution of payment and billing matters
Compliance & Controls
Ensure compliance with company policies and internal approval requirements
Support 1099 reporting and annual vendor tax documentation
Assist with audit requests by providing AP documentation and support
Maintain organized digital records in accordance with retention policies
Identify control gaps or risks and recommend process or control improvements
Systems & Process Administration
Maintain and optimize AP workflows within the ERP system
Identify process improvement opportunities within invoice routing and payment cycles
Support automation initiatives related to invoice capture and workflow efficiency
Generate AP reports for management review as requested
Analyze workflow performance and recommend enhancements to improve efficiency, accuracy, and scalability
Required Qualifications Associate’s degree in Accounting, Finance, or related field or equivalent AP specific experience
5+ years of dedicated accounts payable experience in a high volume corporate environment
Demonstrated expertise in invoice processing, vendor management, and payment execution
Strong working knowledge of ERP systems with hands-on AP module experience
Proficiency in Excel for AP reconciliations and reporting
Strong attention to detail and organizational skills
Demonstrated ability to manage multiple priorities, resolve complex issues, and work cross-functionally with minimal supervision
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.