Coordinate and manage daily office administration activities to ensure smooth and efficient operations.
Welcome as the first point of contact for visitors, guests, and external stakeholders, ensuring a professional company image, and supporting visitors with all necessary arrangements to ensure a smooth, efficient, and positive experience throughout their visit
Manage reception and front desk activities, including visitor registration and meeting room coordination.
Coordinate business travel arrangements, including flight bookings, hotel reservations, transportation, and travel documentation.
Monitor all admin Contracted suppliers ensuring the quality and compliance of provided services
Support the organization and execution of employee engagement, well-being, and entertainment activities.
Coordinate office supplies and consumables procurement while maintaining optimum stock levels.
Monitor office equipment, arrange maintenance, and repair services as required.
Manage office service contracts and maintain effective relationships with vendors and suppliers.
Coordinate company events, meetings, training sessions, and internal communications as required.
Support onboarding activities for new employees, including workspace and administrative arrangements.
Monitor administrative expenses and support budget tracking activities.
Ensure compliance with company policies, procedures, and administrative standards.
Prepare periodic reports related to administration activities and service performance.
Complete any other relevant tasks assigned by the immediate manager within company rules.
Bachelor’s degree in business administration, Commerce, Management, or a related field.
1-3 years of experience in Administration, Office Coordination, Reception, or a similar role.
Strong organizational and time management skills.
Excellent communication and interpersonal skills.
Professional appearance and customer service orientation.
Ability to coordinate multiple tasks.
Strong problem-solving and follow-up skills.
Proficiency in Microsoft Office applications (Excel, Word, PowerPoint, Outlook).
Ability to maintain confidentiality and handle sensitive information.
Good reporting and documentation skills.
Team player with a positive and proactive attitude.
