Admin & Secretary to Director (Chinese Speaking)

We are seeking a professional Chinese–Thai Admin & Secretary to facilitate accurate communication between our Taiwanese Director, the General Manager, and local teams in Thailand. This position combines Mandarin–Thai interpretation and translation with executive secretarial support, meeting administration, and follow-up coordination. The ideal candidate is discreet, highly organized, and comfortable working with senior management in a fast-paced, cross-cultural business environment.

Job Description

• Interpretation & Translation: Provide accurate spoken Mandarin–Thai interpretation for meetings, management discussions, calls, and day-to-day business communication; translate correspondence, reports, presentations, and internal documents.
• Executive Secretarial Support: Manage meeting schedules, appointments, agendas, executive correspondence, and confidential records for the Director and designated management personnel.
• Meeting Documentation: Prepare clear meeting minutes, document instructions and decisions, maintain action trackers, and follow up with relevant personnel on assigned deadlines.
• Management Communication: Serve as a neutral communication liaison between Taiwanese and Thai management; clarify terminology and ensure that operational messages are relayed accurately and respectfully.
• Operational & Administrative Coordination: Assist with management reports, internal communications, external stakeholder coordination, and document preparation relating to local business processes.
• Confidentiality & Professional Boundaries: Handle sensitive information responsibly and maintain impartiality. Support communication and coordination without independently approving or making management decisions.

Qualifications: Language Proficiency: Excellent spoken and written Mandarin Chinese and Thai is required; ability to work with Taiwanese Mandarin and Traditional Chinese documents is highly preferred. Working English is an advantage. Experience: Preferably 1-2 years in Chinese–Thai interpretation, executive assistance, secretarial support, or business coordination; equivalent demonstrated capability will be considered. Education: Bachelor’s degree in Chinese Language, Business Administration, International Business, or a related field preferred. Communication: Strong listening, business writing, interpersonal, and cross-cultural communication skills; able to interpret faithfully without changing intended meaning. Organization & Technology: Strong planning and follow-up skills, attention to detail, and proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook). Professional Conduct: Sound judgment, confidentiality, adaptability, and the ability to manage multiple priorities while supporting senior executives. Additional Advantage: Experience with Taiwanese or Chinese-speaking executives in Thailand, financial services, debt collection, or outsourcing; HSK 5 or equivalent proficiency is advantageous, not a substitute for practical assessment. Newly or Fresh Graduated are encourages to apply if internship experience align with the requirement.