Accounting Specialist
Who we are
At Artefact LatAm, we believe in and live a culture based on empathy!
A healthy work environment is a place where all voices are heard, respected, and valued.
Our commitment is to build a more diverse and inclusive environment, because empathy is for everyone, regardless of ethnicity, color, gender, sexual orientation, gender identity, disability, or religious belief.
We want incredible minds and hearts to join us! Come be Artefact!
What you will be doing:
The Accounting Specialist supports the day-to-day financial operations of Artefact’s U.S. business, ensuring accurate bookkeeping, timely billing, proper expense categorization, and smooth coordination between Everwin (project management system) and QuickBooks (U.S. accounting). This role is foundational to month-end close, invoicing, accounts receivable, payroll allocations, and intercompany processes with global finance teams.
Key Responsibilities: Accounts Receivable & Billing
Support monthly and milestone-based invoicing in Everwin
Verify billing data matches Statement of Work terms, Salesforce details, and project codes
Track unbilled revenue, billing schedules, and invoice status
Maintain up-to-date AR aging reports and assist with collections follow-up
Accounts Payable & Expense Management
Review and categorize business expenses from corporate cards, salary reports, Everwin expense reports, and the bank
Support vendor invoice entry, coding, and payment scheduling
Assist in maintaining accurate overhead, software, and travel cost allocation
Month-End Close Support
Support monthly reconciliations (bank, credit cards, payroll allocations, vendor balances)
Validate actuals from Everwin vs finance system and flag discrepancies
Ensure accurate posting of revenue and overhead within QuickBooks
Project Accounting & Tracking
Compare actual hours logged vs contracted SOW hours
Flag gaps in time tracking, misallocated roles, or inconsistencies affecting margins
Assist in margin analysis and project status reporting
Intercompany Coordination
Assist with intercompany invoicing
Support reconciliation of intercompany balances and loan schedules
System Administration & Process Improvement
Help maintain financial records across QuickBooks, Everwin, and Salesforce
Identify operational inefficiencies and propose process improvements.
Support documentation of SOPs for billing, expense management, and reconciliation workflows
Assist with implementation of new tools or automation initiatives
What we are looking for:
Bachelor’s degree in Accounting, Finance, or related field preferred
1 - 2 years of accounting, AR/AP, or finance operations experience
Strong Excel or Google Sheets skills (pivot tables, VLOOKUP, basic formulas)
Detail-oriented, analytical, and able to manage multiple deadlines
Comfortable working in a fast-paced environment with cross-border teams
Excellent communication skills and ability to work with non-finance stakeholders
Fluent English: You are comfortable communicating in English, as it is essential for working in our international environment.
What We Offer:
Meal/Transportation Allowance (VR/VT)
Free Office (work from home or anywhere you want!)
Gympass
Insurance: Life, Health, and Dental
Bi-monthly Meetings (our “Get Together” where we meet to be together, with workshops, lectures, training, and a happy hour!)
Woba (you can book coworking spaces anywhere you want!)
Semi-annual evaluations (with opportunities for promotion)
Why you should join us
Artefact is the place to be: come and build the future of marketing
Progress: every day offers new challenges and new opportunities to learn
Culture: join the best team you could ever imagine
Entrepreneurship: you will be joining a team of driven entrepreneurs. We won’t give up until we make a huge dent in this industry!
Come join us!