Company Overview
At JRM Construction, we build more than exceptional spaces - we build talented teams, rewarding careers, and trusted relationships. As a leading employee-owned construction firm, our people take ownership of every project and work collaboratively to deliver outstanding quality and a positive client experience. Guided by integrity, teamwork, continuous improvement, and genuine care for our people, JRM provides an environment where employees can grow and help shape the company’s long-term success.
Job Summary
Cost Control at JRM is seeking a Change Order Admin to join their team. The admin will serve as the point of entry for all Work Orders and Extras for the Change Order Department.
Responsibilities
Serve as point of entry for all Work Orders and Extras for the Change Order Department
Perform data processing of change orders, including scanning, filing, and distributing drawings/sketches in an electronic version.
After applications are approved; create Lien Waivers and distribute to Subcontractors
Track receipt of Original Lien Waivers and other pertinent documentation
Enter information into Timberline; Create Client Change Requests, Subcontracts, Subcontractor Change Orders and Purchase Orders
Verify supporting documentation (Back-up)
Verify and document Subcontractor paperwork (insurance certificates, Lien Waivers, Signed Subcontracts)
Communicate with Field Supervisors as needed
Manage project documentation
Create and assemble new job files while maintaining existings
Printing and distribution of Work Order email attachments
Track and document problem Work Orders
Enter Work Orders and Recaps
Track new jobs for subcontractor contact information changes
Generate outstanding proposal reports
Contact subcontractors for missing proposals
Report and coordinate with Cost Managers
Printing and distribution of Work Order email attachments
Entering & Reviewing Work Orders and Recaps as well as tracking and documenting problem Work Orders
Track new jobs for subcontractor contact information changes
Confirm reason for Change Order voids and alert Purchase Order Department.
Review subcontractor values on Change Orders and confirm with PM/PD for subcontractor agreement
Confirm moves or changes in values with accounting
Create Change Orders and Purchase Orders in emergency situations
Review PM Aging Extra reports and report any discrepancies to Director of Field Operations
Manage and maintain new job folder data requirements
Processing all purchase orders
Qualifications
Experience in an administrative support role in a fast-paced office setting is ideal
Excellent organization and attention to detail skills
Strong written and verbal communication skills
Adaptability in a fast-paced and ever-changing environment
Computer Systems
Microsoft Office (Word, PowerPoint, Excel, and Outlook)
Salary Information
To the extent this role is performed in New York City, the salary range is $67,000-$75,000 .
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All qualified applicants will receive consideration for employment at JRM without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristics protected by law.
The salary range listed in job postings reflects the Company’s good-faith estimate at the time of posting. Actual compensation may vary based on factors such as position tier, geographic location, work experience, market conditions, education/training, and skills.
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