HUMAN RESOURCE & ADMINISTRATION OFFICER

JOB TITLE: HUMAN RESOURCE & ADMINISTRATION OFFICER

Recruiter: Human Capital Outsourcing Limited (On behalf of our Client)

Industry: Poultry Farming | Food Processing | FMCG

Location: Thika, Kenya

Employment Type: Full-Time

Department: Human Resources & Administration

Reports To: Chief Executive Officer

Position Overview

The successful candidate will be responsible for talent acquisition, employee relations, performance

management, staff training and development, HR compliance, payroll support, records

management, and office administration while ensuring efficient business operations and

compliance with Kenyan labour laws.

Key Responsibilities

Coordinate recruitment, selection, onboarding, and induction of employees.

Prepare employment contracts, confirmation letters, transfers, and other HR

documentation.

Maintain accurate employee records and HR databases.

Coordinate staff attendance, leave management, and employee welfare programs.

Support payroll preparation by providing accurate employee data and statutory

information.

Coordinate staff performance management and appraisal processes.

Organize employee training, development, and capacity-building programs.

Ensure compliance with labour laws, company policies, and statutory requirements.

Handle employee grievances, disciplinary matters, and conflict resolution.

Develop and implement HR policies, procedures, and best practices.

Coordinate occupational health and safety initiatives.

Manage office administration, facilities, and support services.

Coordinate procurement of office supplies and administrative resources.

Prepare HR reports and workforce analytics for management.

Support employee engagement and organizational culture initiatives.

Liaise with regulatory bodies and ensure statutory compliance.

Perform any other duties assigned by management.

Qualifications & Experience

Bachelor’s Degree Human Resources.

CHRP Qualification Added Advantage.

IHRM Membership Good Standing.

Three Years HR Experience.• Manufacturing Experience Preferred.

Kenyan Labour Laws Knowledge.

Recruitment Management Experience.

Employee Relations Experience.

Performance Management Experience.

Training Coordination Experience.

HRIS Systems Proficiency.

Microsoft Office Proficiency.

Key Competencies

• Recruitment & Talent Acquisition
• Employee Relations Management

• Performance Management
• HR Compliance

• Labour Laws Knowledge
• Training & Development

• Office Administration
• Payroll Administration Support

• Policy Implementation
• Report Writing

• Communication Skills
• Organizational Skills

• Leadership Skills
• Problem Solving

• Integrity & Confidentiality