Assistant to Office Manager

Company Description HARLEM Solicitors is a commercial law firm focused on effective advocacy and tailored legal solutions for business and individual clients. The firm is known for being approachable, responsive, and providing high levels of specialist expertise across a wide range of practice areas. HARLEM Solicitors prioritizes reasonable, cost-effective strategies over extensive litigation, aiming to protect clients’ best interests with efficiency and diligence. A team of dedicated attorneys delivers practical, workable plans that consider both legal and business implications. The firm emphasizes clear communication, helping clients understand risks, costs, and options so they can make informed decisions on their legal matters. Role Description This is a full-time, on-site role based in Ibadan for an Assistant to the Office Manager at HARLEM Solicitors. The person in this role will support the Office Manager with day-to-day administrative tasks, including managing correspondence, organizing files and records, and maintaining office supplies and equipment. They will assist in scheduling meetings and appointments, coordinating calendars, and ensuring that the office environment is professional, organized, and client-ready. The role involves handling phone calls, greeting visitors, directing inquiries to the appropriate team members, and supporting basic clerical duties such as photocopying, scanning, and data entry. The Assistant to the Office Manager will also help prepare documents, track office tasks, and contribute to smooth operational processes across the firm. Qualifications

• Strong administrative and clerical skills, including Administrative Assistance and Clerical Skills.
• Professional phone handling capabilities, including Phone Etiquette and courteous client interaction.
• Effective Communication skills, both written and verbal, suitable for a legal office environment.
• Experience providing Executive Administrative Assistance or similar support to managers or senior staff.
• High level of organization, attention to detail, and ability to manage multiple tasks in a fast-paced setting.
• Proficiency with common office software (e.g., word processing, spreadsheets, email, and document management tools).
• Ability to work collaboratively with legal and administrative teams while maintaining confidentiality and discretion.
• Prior experience in a law firm or professional services environment is an advantage.
• Relevant diploma or degree in Business Administration, Office Management, or a related field is beneficial.

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