Assistant - Time & Attendance

Job Responsibilities

Time Tracking & Verification:

Monitor and manage the biometric attendance system daily. Review timecards, logs, punches, and shift records for accuracy. Validate clock-in/clock-out data and ensure compliance with shift schedules.

Payroll Input Support:

Calculate total working hours, overtime, late entries, early exits, and absences. Prepare attendance summaries and submit accurate data to payroll teams. Ensure all attendance-related statutory considerations are followed.

Error Resolution & Coordination:

Identify discrepancies such as missed punches, incorrect entries, or system failures. Work with employees and supervisors to correct attendance issues. Maintain documented records of adjustments and corrections.

Attendance & Leave Management:

Track all types of employee leave—annual, sick, emergency, casual, and unpaid leave. Reconcile manual leave forms, system entries, and approvals. Assist in monitoring absenteeism trends and reporting irregular patterns.

Reporting & Documentation:

Generate daily, weekly, and monthly attendance reports. Provide manpower, overtime, and shift-wise attendance data to related functions. Maintain updated employee attendance files and digital records.

Administrative & HR Operations Support:

Assist in onboarding by capturing new employee biometric data and creating ID cards. Maintain and issue employee ID cards and access cards.

Qualifications and Experience:

HND or bachelor’s degree in human resources or a related field.  Minimum 3 years of Hands-on experience with biometric attendance or payroll system in a manufacturing or industrial plant. Age Limit: 35 years maximum.

Location : At Factory Site – Tsopoli, New Ningo Bueko, Tema-Aflao Road.

Salary : GHc 3000-4000 (gross)