Admin Executive
Job Responsibilities
- Provide general administrative and clerical support to the management team.
- Maintain accurate filing systems and company records.
- Prepare reports, correspondence, and other documentation as required.
- Handle emails, and customer inquiries professionally
- Arrange and coordinate deliveries with customers, suppliers, and logistics providers.
- Monitor delivery schedules and ensure timely fulfillment of orders.
- Follow up on delivery status and resolve any delivery-related issues.
- Perform stock cut and update inventory systems accordingly.
- Report stock discrepancies and coordinate corrective actions.
- Prepare and issue quotation, invoices accurately and promptly.
- Verify sales orders, delivery orders, and supporting documents before invoicing.
- Maintain invoice records and ensure proper filing.
- Follow up on outstanding invoices and coordinate with customers when necessary
- Monitor daily operational activities to ensure smooth workflow.
- Maintain office supplies and coordinate general office matters.
- Assist with warehouse and stock coordination when required.
- Coordinate with various departments to support operational requirements.
- Perform ad hoc administrative duties and other responsibilities as assigned
- You shall carry out the duties and responsibilities as directed from time to time by Director or any of his/her authorized officers.
Job Requirements
- Minimum Diploma in Business Administration or equivalent.
- 1–3 years of relevant administrative experience preferred.
- Proficient in Microsoft Office, especially Excel and Word.
- Good communication and coordination skills.
- Able to multitask, work independently and meet deadlines.
- Organised, responsible, meticulous and proactive.
- Experience in trading, import/export, building materials or tiles industry will be an advantage.