Administrative Support Assistant

About the company

About the Position: The Defense Commissary Agency (DeCA) Central Distribution Center (CDC) is located in Germersheim. The mission of the CDC is to support 42 commissaries as well as Nexmarts and embassies throughout Europe and the Middle East. We receive, store and issue semi-perishable subsistence items which are shipped to the customers. Mission is performed in shift work, Monday through Saturday.

Your tasks

• Use office automation equipment and software packages to produce documents such as correspondence, rosters, reports, performance appraisals, awards, leave requests, temporary duty (TDY) requests, etc.
• Compose and prepare in draft or final form correspondence or administrative reports related to the functions of the office.
• Design and organize physical and automated filing system.
• Administer the division key control program
• Prepare and finalizes document, staff papers, memorandum, messages, briefing charts, and other forms of written communication.
• Participate in the management of the organization by performing both routine and non-routine administrative, clerical, and technical work.
• Respond to routine and non-technical requests for information, such as status reports, suspense dates for matters requiring compliance, and similar information readily available from the files.

Requirements

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. 30 Percent or More Disabled Veterans Current Defense Commissary Agency (DeCA) employees Current Department of Army Civilian Employees Applying to OCONUS Positions Current Department of Defense (DOD) Civilian Employee (non-Army) Excepted Service Overseas Family Member Appointment Family Member Preference (FMP) for Overseas Employment Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouse Preference (MSP) for Overseas Employment Non-Appropriated Fund Instrumentality (NAFI) Non-Department of Defense (DoD) Transfer People with Disabilities, Schedule A Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Reinstatement Veterans Employment Opportunity Act (VEOA) of 1998

In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document.

One year of specialized experience equivalent to the GS-05 grade level in the Federal service or equivalent public/private sector experience. This experience includes utilizing office automation software to edit, delete, and/or prepare material, and produce related reports; maintaining physical and digital records systems; AND answering calls, emails, and receiving visitors.

Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-05).

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.